Event Manager - 113084
#113084 Event ManagerFiling Deadline: Wed 2/9/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
This position will remain open until filled.
UCSD Layoff from Career Appointment: Apply by 12/03/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/07/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under the leadership of the Executive Director of Donor Experience and Engagement and the direction of the Managing Director of Advancement Signature Events, the Event Manager uses skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex and/or medium-size events. Designs, plans, and independently manages high profile events that set the stage for UC San Diego's interaction with leading campus donors, alumni, elected officials, volunteers, and business leaders. Manages logistical details of all events from inception to completion, with the goal of producing innovative, high-quality events to enhance UC San Diego's image, encourage philanthropy, support identified objectives, and meet fundraising goals.
- Occasional evenings and weekends may be required.
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.
Skill in effectively meeting budget and time constraints. Proven experience with various aspects of financial transactions including financial reporting, event budgeting, purchasing, accounts payable and budgets. Ability to provide accurate budget recommendations. Ability to comprehend and interpret data and utilize campus resources for report preparation and implementation of policies and procedures.
Strong organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship.
Proven understanding of the philosophy of quality service and group process, with proven aptitude for working as part of a team. Highly developed interpersonal communication skills including political acumen and social perceptiveness.
Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
Effective interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.
Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.
Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.
Demonstrated experience and knowledge drafting budget proposals, monitoring expenditures, and performing cost analyses for each event.
Proven talent for creating aesthetically pleasing materials and physical surroundings for events, including space planning. Experience working with graphic designers.
Knowledge of the University Advancement goals and objectives with a general understanding of the full spectrum of development including gift policies, cultivation, and donor recognition, naming protocol and donor stewardship plans as they relate to the events being planned.
Exceptionally strong organizational and time management skills; detail oriented. Demonstrated ability to set priorities that take into consideration job responsibilities, deadlines, competing requirements and complexity.
Strong sense of ethical conduct, and demonstrated ability to maintain confidentiality in all matters, including those relating to sensitive donor relations issues. Proven success in exercising sound independent judgment. Ability to maintain confidentiality, and act with tact and discretion with sensitive information.
Proven experience using public relations practices to provide direction to special programs for outreach to prospective and continuing donors.
- Job offer is contingent upon satisfactory clearance based on Background Check results.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.