DESCRIPTION

The Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to creating and promoting public health innovations to advance equity, justice, and wellbeing for all. The School focuses on health, diversity, inclusion, and social equity in everything we do. We believe this starts in the workplace, where we actively strive to ensure a sense of belonging for everyone and honor the idea that through our differences, we are better together. In working to fulfill that vision, we are comprised of more than 125 primary appointed faculty and academics, 200 staff members, and 25 secondary appointed faculty and provide mentorship and instruction to 750+ BSPH undergraduate major students and 225+ postgraduate students across six degree programs as well as a clinical residency. We conduct research and instruction in public health disciplines such as Biostatistics and Bioinformatics, Climate & Environmental Health, Community Health Services & Preventive Medicine, Epidemiology, Global Health, Health Behavior, Health Equity & Justice, Health Policy, Public Mental Health & Substance Use, and Technology & Precision Health, totaling ~$255M in grants and contracts and housing five research service cores. We engage in research and teaching collaborations across the University and the community at-large. Partnerships with the community and with health agencies are fundamental to the School.

We are seeking a qualified, capable, and dynamic individual for a Doctoral Program Coordinator position to support our Public Health doctoral program. Programmatic and administrative aspects of the doctoral program are overseen by and with support from the Education Programs & Student Affairs Manager in conjunction with the Program Director and several faculty committees (e.g., Graduate Program, Executive, and Admissions Committee). The Graduate Program Coordinator is independently responsible and accountable for providing comprehensive program management, strategic insights, and administrative support for the program. A broad overview of the Coordinator’s role is as follows: applies knowledge about curriculum, requirements and educational activities to coordinate the doctoral education program. Collaborates with and supports the Program Director, the Education Programs & Student Affairs Manager, School leadership, and faculty regarding strategic initiatives and Program changes. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, student and classroom scheduling, maintaining databases, tracking student compliance, and program accreditation. Specific duties include, but are not limited to: support for the full range of activities involved in the doctoral program and curriculum development, outreach, admissions, core course coordination, alumni and website content development; develop and manage all admissions, recruitment and outreach activities; in conjunction with the School and other programs as appropriate, plan and coordinate graduation, welcome, and other events for the program; serve as consultant to the Program Director and committees in analysis and formation of policy and key procedures for the program, work with School, VC, and campus central offices on myriad aspects of program and student administration such as with GEPA, registrar, and Student Financial Services; responsible for student support funding management and tracking including GSR and TA position management, entry of awards and other on-off funding, graduate enrichment, information exchange, and curriculum committees; assist with strategic planning, and reporting to institutions of higher education nationwide; develop, prepare and disseminate analytical data report and surveys to evaluate program objectives; creates and implements outreach materials and efforts; report to campus, system wide and national educators on matters pertaining to the program. Contributes to School accreditation, review, and reports processes related to the program. Works as part of a dedicated and energized team of program coordinators, including sharing of best practices, shared and common needs, and serving as a backup for other coordinators infrequently as needed.

MINIMUM QUALIFICATIONS

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three years of related experience/training.

• Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry. Knowledge of and experience with admissions, grading, transcript, student academic records management, verification of enrollment, graduation and commencement, student fees, fee assessment and refunds, financial aid, OSD, student health, curriculum and general catalog updates, course scheduling, classroom management, and post-degree employment opportunities. Knowledge of TA/GSR/ASE appointment and funding.

• Experience in academic advising, program/curriculum development, and course selection. Ability to critically evaluate program processes in order to recommend workflow and process improvements and implement programmatic changes to increase efficiency and program satisfaction.

• Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.

• Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.

• Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues. Excellent communication and interpersonal skills to communicate effectively, both verbally and in writing, with a demonstrated ability to develop and maintain trusting, effective, productive, and cooperative relationships with individuals at all levels within the University, students, and those in the community (partners and families), and work collaboratively with all to understand student and program needs and incorporate their ideas and adapt as appropriate. Empathetic and aware of impact on others. Demonstrated understanding of the importance of ensuring an equitable, inclusive, and diverse

• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.

• Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.

• Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.

• Demonstrated knowledge and skill in making sound independent judgments, maintaining calm demeanor, professional demeanor, decorum and presence of mind to promote civil and professional communication with administrative colleagues, faculty and students.

• Strong decision-making skills and ability to use independent judgment to quickly set priorities and to solve problems with minimal supervision, including problems of a logistical nature. Demonstrated ability to respond effectively to unexpected events and crises.

PREFERRED QUALIFICATIONS

• Knowledge of doctoral program systems and working knowledge of the UCSD Graduate Procedures Manual and experience working with the Division of Graduate Education and Postdoctoral Affairs.

• Master's degree in public health, Adult Education, or a related field with at least 3 years of hands-on work experience in public health or related science educational programing.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.

• Occasional evenings and weekends may be required.