Job Description

Payroll Title:
CONTRACTS AND GRANTS MGR 1
Department:
PEDIATRICS
Hiring Pay Scale
$140,000 - $165,000 / Year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hour shifts, Monday - Friday

#130047 Director of Research Administration, Post-Award

Initial Review Date: Thu 6/6/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Special Selection Applicants: Apply by 06/07/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 250 Faculty, 127 postdoctoral fellows (both MDs and PhDs) along with over 320 support staff (not including hospital staff). In addition, the Department has 68 clinical residents distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department.

The Department manages a university-affiliated children's health system with the physicians and leadership of the University of California, San Diego (UCSD), Rady Children's Hospital, and Rady Children's Specialists of San Diego, a Medical Practice Foundation, unifying pediatric patient care, research, education and community service programs.

Under the direction of the Administrative Vice Chair, the Director manages the daily operation, planning, coordination, and supervision of the complex financial and administrative functions of the Pediatrics Sponsored Projects Post-Award Office. Leads sponsored projects team handling award portfolios of over 160 faculty and oversees annual expenditures exceeding $140M. Research faculty portfolios include over 580 active awards with about 50% NIH & NIH sub awards and other Federally funded projects, about 25% Industry-funded clinical research projects, with remaining funding from Private contracts, State, Recharge Units, Lab Service Agreements and Gifts. Trains and oversees one Assistant Director, three Lead Research Administrators, and approximately 20 sponsored projects staff and students in the area of post-award contract and grant administration. Responsible for the establishment and management of all sponsored projects in the department and for systems of reporting and ensuring financial and administrative controls for all sponsored project funding. Provide complex financial reporting to include trend analysis, create and compile financial reports which track spending patterns, capture statistics and identify trends. Coordinates budget process as related to faculty funding on grants. Maintains relationships with all financial analysts and administrators who support Pediatrics faculty, including at the divisional level or in other departments. Provide advice and guidance on complex policies and procedures for faculty, business office, and division level staff. Serve as back-up when staff or counterparts are out of the office or when there are gaps in hiring replacements. Consults and advises Division staff, Faculty, Administrative Vice Chair (AVC), Division Chiefs, and Department Chair on all aspects of Pediatrics post-award sponsored project activity. Responsible for ECERT compliance. Contributes to strategic planning in the Pediatrics Business Office. Serves as member of Department Leadership Team.

Supports emerging research initiatives by creating streamlined pathways and processes across the Department.

Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Reviews and approves recommendations for functional programs. Provides guidance to subordinates to achieve goals in accordance with established policies. Erroneous decisions or failure to achieve goals results in additional costs and personnel. Manages operations of contracts and grants office and professional staff.

MINIMUM QUALIFICATIONS

  • Eleven or more years of related experience, education/training, OR a Bachelor's degree in related area plus a minimum of seven years related experience and training.

  • High level skill and experience to effectively and efficiently manage the daily operations of a large, complex department comprised of specialized divisions responsible for the teaching, research, and clinical missions of the university.

  • In-depth knowledge of the operational, personnel, and financial transactions and systems related to administration of contracts and grants in a clinical research setting.

  • Demonstrated strong background in fund accounting and financial administration.

  • In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research and state instructional monies.

  • Ability to manage high volume and complex transactions.

  • Ability to perform highly complex financial analysis and customized reporting.

  • Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Expert knowledge in pre- and post-award processes in the sponsored projects field.

  • Demonstrated ability to negotiate mutually beneficial agreements.

  • Knowledge of industry best practices.

  • Demonstrated ability to work independently; excellent organizational and project management skills.

  • Service orientation, strong leadership skills, sound judgment and decision making, critical thinking and creative problem solving.

  • Demonstrated skills using common desktop/ web applications; understanding of research enterprise databases.

  • Ability to communicate clearly verbally and in writing to multiple constituencies. Excellent interpersonal skills.

  • Strong demonstrated ability to manage and supervise a large and diverse group of staff. Demonstrated skill in conflict resolution and team development. Ability to provide daily workflow direction, set priorities, and manage several tasks at once.

  • Strong proven ability to collaborate and communicate effectively, diplomatically and professionally at all organizational levels, both verbally and in writing. Ability to maintain a professional attitude during interaction with a wide variety of personalities and circumstances.

  • Substantial skill in: a) leading by example, modeling a collaborative culture which values ethical conduct, customer service, b) supporting an environment that respects the person, leverages the power and synergy of teams with members with disparate opinions and views to achieve effective decision-making, c) acknowledging achievement, partnering with others to incorporate their ideas, and adapting to change, and d) facilitating consensus-building in diverse work groups with many perspectives by exercising diplomacy, negotiating compromise, and maintaining confidentiality.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

  • Occasional evenings and weekends may be required.

  • Must have access to reliable transportation.

Pay Transparency Act

Annual Full Pay Range: $101,200 - $192,200 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $48.47 - $92.05

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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