Development Administrative Assistant - 118675
#118675 Development Administrative AssistantExtended Deadline: Wed 12/7/2022
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.
UCSD Layoff from Career Appointment: Apply by 9/07/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/23/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will remain open until filled.
Reporting to the Senior Director of Development, School of Global Policy and Strategy (GPS) and supporting the Director of Development, the Development Administrative Assistant provides executive administrative support to the GPS development staff. This includes calendar support, travel arrangements, and expense processing. Assists in preparing, researching, and gathering materials and information for meetings and events, and drafting, editing, and proofreading correspondence, briefings, and reports for high level constituents.
Responsible for organizing meetings and donor-related events including coordinating all logistics, vendor management, and support of development and other leadership participants. The Development Assistant will be highly collaborative within GPS, the UC San Diego Advancement team, and with campus overall. The incumbent will work in a fast-paced environment, effectively manage and prioritize multiple projects simultaneously, pay attention to detail, problem-solve independently, work effectively in a team environment and have strong communication skills.
- Must be able to work a flexible schedule and/or occasional overtime (evenings and/or weekends), as workload demands.
EQUITY, DIVERSITY, AND INCLUSION
Equity, Diversity, and Inclusion are core values at UC San Diego and Advancement is committed to a continuous process of learning and updating practices to support systemic evolution toward equity, diversity, and inclusion for our team and constituents. We foster the UC San Diego Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. UC San Diego provides resources and services so employees can develop a deeper connection to our diverse campus community. Explore more at UC San Diego Staff Associations network and Campus Community Centers.
Experience and proven ability to function at a high administrative level in providing executive level support while representing the University’s best interests at all times.
Experience working with the dynamics of fundraising and the concepts of development and advancement for an academic institution. Knowledge of the techniques of donor/prospect research and the ability to extract and distill pertinent and critical information from multiple sources.
Demonstrated experience organizing and coordinating event and meeting logistics. Experience arranging travel, booking tickets, creating itineraries and reconciling expenses.
In-depth knowledge of the principles and practices of public relations in order to provide effective support to special programs for outreach to prospective and existing donors.
Proven analytical skills and ability to work with numbers. Skill to monitor financial activities and transactions for report generation, purchasing, travel vouchers, accounts payable, and accounts payable/receivable.
Proficiency in using Microsoft Office suite of tools and experience adapting them to meet office needs. Ability in using databases and learning new software tools including customer relationship databases (Blackbaud), and leveraging these resources in the most efficient manner to support office needs.
High degree of integrity, dependability, use of sound judgment, diplomacy and resourcefulness, with a strong work ethic. Demonstrated ability to maintain confidentiality in all matters, including those related to sensitive donor relations.
Experience working in a fast-paced, changing environment. Proven excellence in time management practices, organizing and prioritizing workload, working independently on simultaneous detailed projects, and producing accurate, timely results to meet tight, and at times shifting deadlines.
Excellent interpersonal, written and verbal communication skills with the ability to interact in a positive manner with diverse and demanding clientele, including deans, faculty, major donors (CEO level), and prominent government and social figures. Ability to use a high degree of tact, diplomacy, and discretion with emphasis on flexibility and professionalism.
Strong ability to communicate effectively one-on-one or in group settings, taking into account differences in social, cultural, professional, and educational backgrounds.
Proven understanding of the importance of ensuring an equitable, inclusive, and diverse working environment, with the ability to work as a part of a diverse and collaborative team. Competency and commitment to equity, diversity and inclusion.
Job offer is contingent upon clear background check results.
Must have access to reliable transportation.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.