Job Description

Payroll Title:
BLANK AST 3
Department:
BIOENGINEERING
Hiring Pay Scale
$28.51 / Hour
Worksite:
Hybrid
Appointment Type:
Limited Appointment
Appointment Percent:
40-50%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Variable, Variable

#133079 Department Administrative Support

Filing Deadline: Mon 11/18/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

This is a one (1) year part-time 40%-50% Limited appointment position. This appointment may be extended or converted to career status based on the needs of the department.

DESCRIPTION

Under general supervision, the incumbent will independently provide high level administrative and programmatic support to the Shu Chien-Gene Lay Department of Bioengineering. Assist with the Bioinformatics and Systems Biology Ph.D. Program/Training Program. Assist with the administrative part of training grants; collect data for the submission and resubmission. The incumbent will be responsible for implementing student events and outreach programs, developing and analyzing budgets, providing support for active training grants, and ensuring grant compliance with regulatory requirements. Additionally, the role will assisting with SAP Concur reimbursement and other fiscal tasks.

Within the scope of the position classification, perform other miscellaneous duties and assist on special projects as assigned by the MSO.

QUALIFICATIONS

  • Demonstrated ability to use MS Word or similar word processing software. Intermediate to advanced level skills in Excel or similar spreadsheet software. Experience with web-based applications, database entry, email, and calendaring systems. Experience with file sharing. Proficient in use of video platforms (such as Zoom) to conduct and participate in discussions and meetings. Ability to self-teach.

  • Experience in administrative and programmatic support roles.

  • Proficiency in data management and reporting.

  • Familiarity with grant management and compliance.

  • Experience processing financial and purchasing transactions.

  • Demonstrated experience in contract and grant development, reporting, and submission (including federal grants). Experience with NIH and other grant organizations, procedures, guidelines and regulations.

  • Strong organizational and communication skills.

  • Experience working with diverse populations including students, faculty, staff, campus administrators and the public. Skill to listen and advise diverse personalities using independent and mature judgment. Superior communication skills to effectively and professionally communicate one-on-one or in group settings, taking into account differences in social, cultural, professional, and educational backgrounds.

  • Excellent customer service skills, with a demonstrated sensitivity to student’s needs and concerns; ability to deal with difficult and unpleasant situations without losing composure. Demonstrated experience in conflict resolution, strong leadership, organization, planning, and management practice skills as well as strong negotiation and decision-making skills.

  • Knowledge of University-specific computer application programs and pertinent databases. Skills, knowledge and ability with operating systems and a variety of software (proprietary and commercial) and web-based programs, willingness to update and increase skills as needed to meet the goals of the school. Experience in use of various applications and databases. Skill to organize records and accurately extract data from a variety of sources including computerized databases to provide statistical reports/logs.

  • Skills in service orientation, organization, active listening, and critical thinking. Ability to utilize independent decision-making skills. Demonstrated effective problem-solving skills. Ability to identify, research and analyze complex situations, recommend solutions and determine actions to be undertaken to effect resolutions. Demonstrated ability to follow detailed oral and written instructions with minimal supervision.

  • Strong, demonstrated ability to independently perform a variety of accurate financial calculations using basic arithmetic functions including addition, subtraction, multiplication, division, percentages, ratios, etc. Ability to analyze financial data.

  • Ability to work accurately and efficiently in a fast-paced environment.

  • Strong customer service skills and ability to communicate effectively with faculty and staff.

  • Excellent attention to detail and organizational skills.

  • Strong skills in composing documents and correspondence in English using correct grammar, spelling, and punctuation. Good and accurate typing skills, including proofreading ability.

  • Knowledge of Federal, State, and private agency rules, regulations, and guidelines, to ensure strict compliance with auditing and reporting requirements and the ability to translate them into daily departmental practices.

SPECIAL CONDITIONS

  • Work in a fast-paced office environment with frequent deadlines and multiple priorities.

  • May require occasional overtime or flexible work arrangements to meet deadlines.

  • Job offer contingent upon successful completion of a background check.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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