Contract Administrator 2 - 117704
#117704 Contract Administrator 2Filing Deadline: Mon 8/8/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.
UCSD Layoff from Career Appointment: Apply by 07/27/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 08/08/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
Major duties include researching, preparing and processing contracts for several major University departments and interaction with project managers, administrators and employees. The Contracts Administrator is responsible for the preparation of all construction contract documents (informal and formal), including Mini Form, Informal Form, Brief Form, Blanket, Long Form, CM at Risk, Design Build, JOC (Job Order Contracting), and CM Multi-Prime for various delivery methods, while ensuring conformity to applicable laws and policies. Primary reviewer of Executive Design Professional Agreements (EDPA) and Professional Services Agreements (PSA), providing expert guidance to the project management teams campus-wide as to the proper use of each agreement as it pertains to their projects. Perform quality control of construction documents, ensuring construction contracting policy and procedure updates and revisions are incorporated in all applicable documents.
The Contract Administrator will research and analyze certified payroll, prevailing wage and Labor Compliance policies and programs. Coordinate and liaison between UCOP Risk Management and insurance carriers and the university. Ensure Builder’s Risk enrollment and compliance at required levels. Other duties within scope of position as assigned by supervisor. The Contract Administrator will use contract administration skills and organization policies and procedures to draft and issue standard contracts. Work on contract administration problems of moderate scope where analysis of situations or data requires a review of a variety of factors. May require guidance regarding specific transactions, drafting of complex contract language and assistance in interpretation of contract language.
- Some overtime required during peak periods.
Working knowledge of operating policies, applicable state and federal regulations and general contract terms. In-depth knowledge of complex contract documents, delivery methods and agreements preferably relating to construction. Knowledge of industry contracting practices and disciplines involved in construction projects and the interface between design professionals, project managers, contractors and inspectors.
Working knowledge and understanding of specific contracting assignments. Proven ability to accurately prepare all prequalification and contract documents in conformance with legal requirements and policies and procedures. Ability to research and interpret legal requirements, policies, procedures and statutes to ensure compliance of construction documents and correspondence, preferably relating to construction.
Demonstrated ability to analyze and monitor certified payroll, prevailing wage and apprenticeship documents to ensure compliance with governing laws and labor compliance program. Knowledge of Executive Design Professional Agreements (EDPA) and Professional Service Agreements (PSA), preferred, but not required.
Strong knowledge of administrative, fiscal, contract and project management procedures with the demonstrated technical ability to apply this knowledge to develop new and enhanced business processes, preferably for capital design and construction projects.
Advanced proficiency in Microsoft Office Suite: Microsoft Word (track changes, merge, etc.), Excel (creating complex and accurate spreadsheets), Outlook, Adobe Acrobat, email systems and extensive website and online skills. Excellent grammar and proofreading skills and fast, accurate typing.
Proven ability to maximize computer programs and workflow systems effectively and efficiently in all areas of responsibility. Preferably with a capital project or construction management software (i.e. e-Builder).
Excellent listening and political acumen skills. Ability to independently organize and coordinate a variety of tasks and projects in a high volume, production-oriented unit, set and adjust conflicting priorities, show self-motivation, take appropriate initiative and exercise professional judgment while maintaining composure under competing priorities, demands and influences.
Strong written, verbal and professional interpersonal communications skills. Ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills. Ability to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy and flexibility to promote positive working relationships and job effectiveness. Skill in working as part of a team.
Presentation skills. Strong ability to communicate clearly and effectively in public settings to provide information or explain procedures, policies, etc. Aptitude in researching, developing and presenting informative and effective training material.
DOJ/FBI and DMV background clearances required prior to hire.
Must possess and maintain valid California Driver license.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.