DESCRIPTION

Under the supervision of the Executive Director, the Projects Coordinator will be responsible for contributing to new and ongoing research projects and programs at the Center for Microbiome Innovation.

Provide high-level administrative support for programs and special projects of a complex nature; coordinating relations with faculty, staff, students, private industry, and government organizations; organizing and prioritizing reports and information requests for timely completion; troubleshooting and independently resolving assorted operational problems; acting as a liaison for project directors with vendors, campus units, public and private agencies, national and international colleagues, and publishing houses.

Act as a liaison between the projects/programs, industry sponsors, and participating member groups; assisting in the coordination of new research initiatives and educational programs; planning large research group events including technical coordination of demonstrations; arranging meetings among current and potential investigators and with industry partners; assist with complex travel and meeting calendars for project participants; coordinate and execute arrangements for meetings, seminars, and conferences.

Assist the Executive Director in the administration of internal-facing funding efforts including the Grand Challenges, and Microbial Sciences Graduate Student Research program. Responsibilities will include general advertisement, collection and coordination of applications and input from review committees established by the Executive Director. Responsible for interpretation and implementation of appropriate policies, regulations, and procedures to ensure compliance with the terms of industry supported projects. Responsible for providing complex analysis and reports on CMI projects and programs.

QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.

• Ability to use sound judgment in responding to issues and concerns. Excellent analytical skills to make recommendations on policy or procedure changes to business office to improve practices.

• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Proven ability to write technical and non-technical materials with quickly and accurately on an unusually broad range of subjects under tight deadlines.

• Solid organizational skills and ability to multi-task with demanding timeframes. Skill in organizing and setting up files with cross-references for easy retrieval and reference. Ability to quickly determine subject matter of material for proper dissemination and handing. Ability to develop, implement, and maintain administrative record retention systems.

• Working knowledge of common organization-specific and other computer application programs. Working knowledge of computing software and applications for word-processing, spreadsheets, database processing, presentations, web and publication design, and calendaring (e.g. Microsoft Office suite, Adobe suite, Google Apps, etc.).

• Proven ability to utilize spreadsheets and databases to interpret and organize resource and research information and be able to provide customized reports to researchers and analysts as needed. Skill in independently researching compiling, organizing, interpreting and selecting data and materials from various sources. Ability to extract and analyze information from large and complex databases.

• Ability to use discretion and maintain confidentiality.

• Ability to accurately review and process materials dealing within a broad spectrum of issues.

• Experience in event planning and coordination.

• Demonstrated ability to work independently and effectively with minimal supervision.

• Experience working on proposals, grants, or similar documents that require following guidelines, a specified format, within a tight timeframe.

• Demonstrated experience in working cooperatively in an academic research setting. Excellent diplomacy and tact to effectively work with a diverse group at all levels of the organization, including staff, students, UC faculty, governmental officials, diplomats, and business community leaders.

SPECIAL CONDITIONS

• This position is eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

• Occasional evenings and weekends may be required.

• Background check required.

• Cover letter required for a complete application.