Chief Administrative Officer - 133552
Job Description
#133552 Chief Administrative Officer
Filing Deadline: Tue 1/7/2025UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
DESCRIPTION
Physics is a prominent, highly-ranked, and research-intensive department at UC San Diego, with 400+ employees, annual expenditures of roughly $30M, annual course enrollment greater than 16K, and over 140K square feet of space in 8 campus buildings. Research and instructional activity occurs over an unusually broad range of disciplinary areas, including: astrophysics & astronomy, atomic/molecular physics, biophysics, condensed matter physics, controlled fusion & plasma physics, elementary particle physics, nanoscience, and nonlinear dynamics.
Research activity occurs both on-campus and in multiple off-campus locations, including: U.S. National Laboratories such as Argonne, Lawrence Livermore, and LANL (Los Alamos National Lab); observatories throughout the world; Antarctica; and the Large Hadron Collider at CERN (the European Organization for Nuclear Research) in Switzerland. Research collaborations frequently involve other U.S. and international universities, National Labs; research institutes such as The Scripps Research Institute and the Salk Institute; and/or companies such as SAIC and General Atomics. Sponsored research activities are funded by 40-50 different funding agencies, including NSF, NIH, DOE, DOD, and AFOSR.
Instruction occurs at multiple levels. With approximately 150 students, the doctoral program has a flexible and broad-based curriculum which leads to a Ph.D. in Physics or a Ph.D. in Physics with a Specialization in Biophysics. With nearly 600 Physics majors, the undergraduate major program is one of the most productive in the nation. Students may obtain B.S. degrees with optional specializations in Astrophysics, Biophysics, Computational Physics, Earth Sciences, or Materials Physics, or B.A. degrees with an optional specialization in Secondary Education. A unique 5-year contiguous program leading to a B.S./M.S. in Materials Physics is also available. Lower division courses allow students to satisfy their general education requirements and serve as foundational courses for students majoring in the sciences and engineering.
Incumbent serves as Chief Administrative Officer (CAO) for the Department of Physics. Reporting to the Assistant Dean of the Division of Physical Sciences with a dotted line to the Department Chair, responsible for managing the administrative services and / or general operations of the Department of Physics within the Academic Affairs enterprise of UC San Diego. The Chief Administrative Officer is responsible for the overall leadership, strategic planning, implementation and management of all administrative activities in the department. Duties include: fiscal management; contracts, grants and gifts; payroll; human resources; student affairs; internal controls and risk management and external relations. Oversees the management of research and teaching laboratories, shops and office space and the inventories of all departmental and center space and facilities, as well as their assignment, utilization and safety procedures.
The CAO also functions as the principal advisor to the Chair, Vice Chair(s), and faculty on a broad range of issues; plays a significant role in the development, implementation, promulgation, and assessment of short- and long-term strategic plans; provides liaison between the department and other campus units, University administration, and external entities.
Considerable understanding of the significance associated with the scientific research and teaching missions of the faculty of the department is essential in order to oversee current support for departmental activities, and to plan creatively for the department's future. The ability to deal effectively with many different types of people at all organizational levels is also required.
The Department of Physics operates 24 hours per day, 7 days per week. Incumbent must be able to work evenings and weekends, as necessary, to ensure appropriate administrative and technical support is available outside of standard business hours.
- Please submit a cover letter along with a resume for a complete application.
QUALIFICATIONS
Thorough knowledge of the University budget process with demonstrated experience in the planning, development, and management of complex and high dollar volume financial operations involving fund accounting, self-supporting activities, capital budgets, operating budgets, financial analysis, financial reporting, long-range financial planning, and internal financial and audit controls. Demonstrated ability to adapt programmatic objectives to changes in resources.
Demonstrated experience managing, supervising, and motivating a group of technical and administrative staff. Ability to maintain good morale and maintain productivity.
Proven leadership and management skills in a university research environment with demonstrated leadership and credibility in addressing issues relating to managing a large academic science department. Demonstrated understanding of the importance of organizational structure, resource management, communication, and protocol when implementing a solution.
Demonstrated knowledge of and experience with higher education, including educational philosophies/methods, instructional programs, curriculum development, instructional technology, degree requirements, admissions processes, outreach, and student financial support. Experience at a Ph.D.-granting institution preferred.
Knowledge of human resource (academic and staff) management. Ability to counsel department supervisors on personnel rules and regulations governing department employees.
Knowledge of team dynamics, and ability to work in a team setting.
SPECIAL CONDITIONS
- Background Check required.
Pay Transparency Act
Annual Full Pay Range: $104,900 - $198,900 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $50.24 - $95.26
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
Application Instructions
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