Job Description

Payroll Title:
ADMIN OFCR 4
Department:
LITERATURE
Hiring Pay Scale
$110,000 - $130,000/year
Worksite:
Hybrid Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day, Mon-Fri

#127997 Chief Administrative Officer

Filing Deadline: Wed 2/28/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 2/10/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 2/29/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Unique among similar departments in the UC system and across the country, the Department of Literature is a community of scholars, critics, and writers working in a comparative, global, and interdisciplinary context. Faculty and students work in Spanish, English, French, Arabic, German, Russian, Korean, Chinese, Japanese, Italian, Greek, Latin and other world languages and literatures.

At the undergraduate level we currently offer four majors, World Literature, English, Spanish, and Literary Arts, and eleven different minors. At the graduate level, we offer programs for the PhD in English, Spanish, Comparative Literature, and Cultural Studies, as well as a Master in Fine Arts in Cross-Genre Writing.

Since our founding in the 1960s, we have been known for our innovative accomplishments in comparative, multilingual, transnational, interdisciplinary, and multi-media creativity, research, and teaching, as well as for our dedication to the studies of encounters, connections, and exchanges between cultures and societies from the antiquities to the present.

The Chief Administrative Officer (CAO) position plays a leadership role in all administrative functions in the Literature Department with delegated fiduciary responsibilities in maintaining business continuity in the department. The CAO has independent oversight of areas including budget and finance, academic personnel administration, human resources, facilities / space management, curriculum planning and student affairs administration, instructional support, and information systems. The CAO is a business leader with high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requiring analysis of unique issues / problems without precedent and / or structure.

Reporting directly to the Chair with a dotted-line reporting relationship to the Assistant Dean of Resource Administration in the School of Arts and Humanities, the CAO is responsible to develop, support and implement strategic, sound business and ethical practices within the department. Uses advanced administrative concepts and organization objectives to resolve complex issues.

The CAO is the principle advisor to the department chair regarding the development, implementation and assessment of short- and long-term planning models, risk assessment, and budgets and financial performance. Formulate, propose and implement business and management goals, policies and procedures to meet department, faculty and university objectives. Exercises leadership and discretionary authority to solve managerial and programmatic concerns; utilize a high degree of independence, ingenuity and analytical skills to resolve complex problems.

  • Please submit a cover letter along with a resume for a complete application.

QUALIFICATIONS

  • Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

  • Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

  • Demonstrated knowledge and experience in contract and grant administration. Knowledge of Federal and private funding regulations.

  • Demonstrated leadership and management experience in a large, complex department with proven ability to analyze, interpret and apply Management principles, practices and techniques in the conduct of business for a large multi-discipline, pubic and privately funded academic research department.

  • Demonstrated knowledge of student affairs functions and educational support systems.

  • Demonstrated knowledge of development and public relations functions in an academic setting.

  • Demonstrated ability to develop and manage budgets including project budget costs, coordinate multiple projects, adapt programmatic objectives to changes in resources, establish priorities as affected by budgetary issues.

  • Demonstrated knowledge and experience in space and facilities management including analysis, funding, design, construction and renovation of buildings and labs.

  • Advanced knowledge of common University-specific computer application programs.

  • Ability to use discretion and maintain confidentiality.

  • Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.

  • Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

  • Thorough knowledge of the University budget process.

  • Skill to analyze large quantities of data (financial, space, workload) and in identifying objectives and constraints, and developing effective recommendations.

  • Demonstrated ability to assess administrative computing support needs and design and implement effective systems.

  • Demonstrated ability to establish appropriate controls and operate effectively within a control environment.

  • Demonstrated understanding of ethical issues in a University setting and the ability to instill and maintain appropriate standards of behavior and feedback.

  • Strong organization, problem solving, negotiation and decision making skills with expertise in clarifying and resolving conflict situations and developing attainable goals and procedures.

  • Excellent oral and written communication skills.

  • Strong interpersonal and communication skills with ability to exercise tact, resourcefulness, good judgment, understanding and persuasion in interactions with a diverse university population.

  • Proven ability to manage crisis situations and manage multiple and complex priorities.

  • Strong personnel management skills including understanding of issues working within a complex higher education organization such as UCSD

  • Proven ability to function effectively in a diverse, ever-changing, and unpredictable environment.

  • Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

PREFERRED:

  • Demonstrated knowledge of UC policies and procedures as they affect academic and staff personnel, accounting, contracts and grants, student affairs, purchasing, equipment and space inventory, labor relations, gifts and donations, independent consultants/contractor agreements, and other functions.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Duties may require direct contact with children (defined as individuals under the age of 18). Completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

Pay Transparency Act

Annual Full Pay Range: $82,500 - $151,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $39.51 - $72.56

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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