Job Description

Payroll Title:
ADMIN SUPV 2
Department:
School of Public Health
Hiring Pay Scale
$82,500 - $117,000 / Year
Worksite:
Greenwich Drive
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hour shifts, Monday - Friday

#129515 Business Officer- Hybrid/Remote

Filing Deadline: Thu 5/30/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 5/1/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 5/10/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite on Campus and remote.

DESCRIPTION

The Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to creating and promoting public health innovations to advance equity, justice, and wellbeing for all. The School focuses on health, diversity, inclusion, and social equity in everything we do. We believe this starts in the workplace, where we actively strive to ensure a sense of belonging for everyone and honor the idea that through our differences, we are better together. In working to fulfill that vision, we are comprised of more than 125 primary appointed faculty and academics, 200 staff members, and 25 secondary appointed faculty and provide mentorship and instruction to 225+ postgraduate and 650+ undergraduate major students across six degree programs and a clinical residency. We conduct research and instruction in public health disciplines such as Biostatistics, Climate & Environmental Health, Community Health Sciences & Preventive Medicine, Epidemiology, Global Health, Health Behavior, Health Policy, Public Mental Health, and Technology & Precision Health, totaling ~$125M in grants and contracts and housing five research service cores. We engage in research and teaching collaborations across the University and the community at-large. Partnerships with the community and with health agencies are fundamental to the School.

The Business Officer oversees the smooth and efficient administration of operations within the Border Outreach Program, encompassing a range of border-focused public health activities. The largest project within this program is the Asylum Seeker Medical Screening and Stabilization Program, which provides medical screening and stabilization for asylum seekers arriving in San Diego. This collaborative effort involves Jewish Family Services, Catholic Charities, other state agencies, and the County.

In collaboration with the Executive Advisor and Directors, the Business Officer develops, coordinates, implements, and evaluates operations to ensure performance consistent with the goals and objectives of the department and the Asylum Seeker Medical Screening and Stabilization Program. The Business Officer will undertake project management responsibilities, coordinating the implementation of new processes - by tasks and sub-tasks. They will also oversee inventory management, data analysis, scheduling, training, procurement, invoicing and beyond. The role is to ensure seamless collaboration and alignment across the entire project, ensuring that all components integrate effectively to achieve desired outcomes.

The Business Officer is responsible for supervising the administrative services of a large academic department within a school OR college OR non-academic department (program). Administrative services include all or some of the following functions: IT, facilities, contracts and grants, budgetary financial management and / or human resources. Supervises support and / or professional staff. Management of clinicians will be in partnership with the Medical Director and/or Assistant Medical Director and includes participation in recruitment, onboarding, and personnel management.

MINIMUM QUALIFICATIONS

  • Nine (9) years of related experience, education/training, OR a Bachelor's degree in related area plus five (5) years of related experience/training.

  • Solid knowledge of the organization's processes, protocols, and procedures with a focus on budget, account, and fund management and/or personnel management within labor contract(s) and personnel policy.

  • Utilizes supervisory and organizational skills to effectively supervise staff and to manage the complex workflow and multiple priorities involved with clinic/center administration.

  • Demonstrated project management experience.

  • High level of political acumen, diplomacy, professionalism, and integrity to act appropriately and with sensitivity in a culturally diverse environment.

  • Solid knowledge of common organization-specific and other computer application programs.

  • Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.

  • Solid skills to quickly evaluate complex issues and identify resolutions.

  • Solid organizational and customer service skills to effectively manage multiple priorities.

  • Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

  • Demonstrated skills in employee supervision and HR administration.

PREFERRED QUALIFICATIONS

  • Knowledge of University-wide and UCSD support departments, policies and procedures, particularly in regard to the areas of resource planning, staffing and academic administration, management, facilities projects, and budget authorization.

  • Thorough knowledge of clinical, academic, and research operations and funding sources, including Pro Fees, ASCs, state/institutional funds, public and non-profit grants, industry LSAs and contracts, etc.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

  • May be required to travel to San Diego and Imperial clinics sites, UCSD campus, and Greenwich office.

Pay Transparency Act

Annual Full Pay Range: $82,500 - $151,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $39.51 - $72.56

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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