Job Description

Payroll Title:
BLANK AST 3
Department:
OPHTHALMOLOGY
Salary Range
Commensurate with Experience
Worksite:
Shiley Eye Institute
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#116593 Business Dev. & Communications Coordinator

Extended Deadline: Tue 7/12/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/26/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/07/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Serve as the Communications & Business Development Coordinator. Provide administrative support for the Director of Communications and Business Development for the department of Ophthalmology at UCSD Shiley Eye Institute. Independently coordinate all aspects of special events for patients, donors, staff and faculty (during and after normal business hours as needed). Assist with outreach, guest/customer service, development and community relation activities by handling confidential information with discretion, providing patient assistance as needed, and exercising sound judgment.

Development office duties include but not limited to: maintaining office systems, coordinate marketing and fund raising mailings, and perform fiscal activities including processing and reporting of gifts - all with attention to detail. Coordinate development assignments such as: donor, prospect, patient and community cultivation, recognition, and stewardship activities; organize marketing direct mailings, annual giving and patient brochures; edit bi-annual magazine, press releases, and website content. Keep budgets for events noting income/expenditures. Applicant must be able to work with all Microsoft office suite applications.

MINIMUM QUALIFICATIONS

  • Demonstrated executive assistant skills and experience that will reflect the ability to provide professional assistance to supervisor.

  • Strong oral and written communication skills to effectively deal with people in conversation or to compose correspondence using correct grammar, punctuation, spelling, editing, format and proofreading skills to clearly and concisely provide information.

  • Demonstrated knowledge and ability to utilize various software applications (such as Word and Excel) with a high degree of accuracy and speed.

  • Skills and techniques to recognize problem issues and situations and apply resourcefulness in finding appropriate solutions to implement problem solving to mitigate potential negative effects and follow-through to ensure effective resolution.

  • Effective interpersonal skills with the ability to interact in a positive manner with diverse clientele, including volunteers, donors, prominent social and business figures, and campus administrators, using a high degree of tact, diplomacy and discretion, with emphasis on flexibility and professionalism.

  • Proven ability to comprehend, analyze, and interpret data and provide appropriate response, utilizing campus/department resources for report preparation and correspondence, and implementation of policies and procedures.

  • Knowledge of the principles and practices of public relations to provide support to special programs for outreach to prospective and existing donors.

  • Strong work ethic. Proven ability to utilize total quality service as work philosophy. Demonstrate a willingness to work as part of a team.

  • Proven ability to utilize a database and to extract pertinent and critical information. Proven ability to comprehend, analyze, and interpret data and provide appropriate response.

  • Experience with various aspects of financial transactions including purchasing, accounts payable, accounts receivable, budgets and financial reporting.

  • Extensive experience required donor relations, public relations, office management, record keeping, and thorough practice with Microsoft Word, Excel, Power Point, FileMaker and Outlook.

PREFERRED QUALIFICATIONS

  • B.A or B.S. degree preferably in Communications, Journalism or Marketing.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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