Job Description

Payroll Title:
FINANCIAL ANL 4
Department:
ELECT & COMPUTER ENG
Hiring Pay Scale
$91,300 - $115,000 / Year
Worksite:
Hybrid Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#127642 Assistant Director of Financial Affairs/Asst DBO

Extended Deadline: Wed 4/24/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 1/19/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/31/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain posted until a suitable candidate has been identified.

DESCRIPTION

Uses advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results. Contacts are both internal and external to the department at all levels.

Reporting to the Chief Administrative Officer, the Director of Financial Affairs/ADBO has direct and independent responsibility for the financial activities of the Electrical and Computer Engineering (ECE) Department including delegated authority to execute pre- and post- awards, recharges and service agreements. Coordinates and oversees all extramural and department operating financial activities for ECE that consists of funding for over 600 separately budgeted federal, state and private contract and grant accounts, state and university funding, gifts and endowments, recharge activity, service and membership agreements and other complex agreements with industrial partners. Active extramural awards number ~160 with over $150M of award obligations and $38M in annual expenditures. The Department's principal investigators generate an average of 150 new proposals for $126M annually and are awarded ~30% of those proposals. Additionally, ECE has a $27M operating budget, $17M in endowment funding and $8M in current use gifts.

The position serves as the Assistant DBO due to the financial connectivity between units. The incumbent is expected to understand and guide other staff in the areas of academic compensation for GCCP and Summer Salary, graduate student employment operating under labor contracts (~220 GSRs and 150 IAs), and faculty administrative support which includes lab purchases, travel reimbursements, events and meetings, meal reimbursements, etc.. All of these financial commitments are primarily funded with extramural dollars that are within the oversight of the Director of Financial Affairs position.

The Director of Financial Affairs/ADBO analyzes, develops, implements and refines new and existing department fiscal policies, affiliations and agreements. Exercises leadership and discretionary authority to solve managerial and programmatic concerns, and utilizes a high degree of independence, ingenuity and analytical skills to resolve complex problems. Provides guidance and advice to academic researchers and over 45 principal investigators in the acquisition and administration of research funding. Directs the development of best practices for financial affairs that are in compliance with UC policies and federal, state and local regulations. Develops standards that will meet audit requirements and proper business practices and ethics. Administers the departmental operating budget including assignment of expenditures, long-range financial record keeping and planning. Provides financial consultation with department management and campus officials. Performs analytical studies and prepares financial expenditure reports. Actively participates in the long- and short-term strategic planning for the department. Serves as a confidential assistant to the CAO, and in an advisory capacity to the Chair on financial matters. Represents ECE on campus-wide committees related to finance, research, data and systems.

~This position is eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time. Must work onsite at least once a month.

QUALIFICATIONS

  • Advanced degree in related area and / or equivalent experience / training.

  • Advanced knowledge of finance policies, practices, and systems.

  • Ability to identify, collect, and analyze information from multiple sources.

  • Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner.

  • In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.

  • Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multi-task in a high-volume environment.

  • Ability to adapt to changing priorities.

  • Ability to function as a member of a team.

  • Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.

SPECIAL CONDITIONS

  • Job offer is contingent on clear Background Check.

  • Occasional evenings and weekends may be required.

  • Confidentiality is a condition of employment due to access to sensitive materials.

  • This position is eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time. Must work onsite at least once a month.

Pay Transparency Act

Annual Full Pay Range: $91,300 - $170,700 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $43.73 - $81.75

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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