DESCRIPTION

Under supervision of the Academic and Staff HR (APHR) Sr Director, the Assistant Academic HR Analyst will provide support to the academic personnel functions in the School of Biological Sciences. The incumbent will support file preparation for all types of academic appointees, including temporary and continuing lecturers, adjuncts, faculty, professional researchers, and academic coordinators. Analyze and review all file documents for accuracy and compliance with school, campus, and system-wide guidelines. Prepare summer session and Unit 18 temporary lecturer appointment files, academic coordinator files, advise on appointment and reappointment options within the professional researcher series, and coordinate adjunct files with Salk Institute.

Assist with new hire onboarding, leave administration, and visa processing for academics. Support academic recruitment activities, including faculty, Unit 18, academic coordinator, and professional researcher searches in coordination with AP Analysts. Extract, compile, and analyze payroll/personnel data; create reports, tables, and charts, providing data analysis as needed and requested. Perform UCPath entry for all types of academics and troubleshoot as needed to facilitate timely corrections or updates. Assist in visa, appointment, and reappointment processing for postdoctoral scholars, visiting scholars, and visiting graduate students, as needed. Create and maintain position handbook, and track and monitor procedure guidelines. Provide support on special projects as needed and directed by APHR Sr. Director and perform other duties as assigned.

QUALIFICATIONS

• Familiarity with human resources administration. General knowledge of state and federal law as they pertain to human resources administration, with the ability to interpret policies and procedures relevant to represented and non-represented employees.

• Ability to interpret unit agreements as well as contract negotiations, and to implement wage agreement components. Ability to communicate these issues to management and employees as required.

• In-depth knowledge of computer environments, including a variety of standard web and business- and research-related software such as MS Office Word, PowerPoint, Outlook, Access, and Excel, Adobe products, and internet search engines. Knowledge of and ability to use Web-based applications, with the ability and willingness to increase skills as needed to meet the demands of business.

• Ability to read and comprehend college-level material (biological/medical terminology).

• Strong analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills. Excellent organizational, analytical and problem solving skills to independently coordinate all details of a project ensuring that all deadlines are met. Skill to organize and prioritize large volumes of material to meet established deadlines.

• Skills to communicate effectively, both verbally and in writing. Demonstrated excellence in writing and composition skills to concisely, persuasively, and clearly produce reports, write procedures, correspondence, and documentation. Excellent proofreading skills to check accuracy, clarity, grammatical and syntactical correctness and continuity.

• Effective interpersonal skills and the ability to interact with a diverse group of individuals, using tact, diplomacy, and sensitivity; ability to develop and maintain good working relationships with employees, faculty, managers, supervisors and campus administrators.

• Familiarity with leave administration (e.g. FMLA, CFRA, PDL).

• Demonstrated experience in researching and evaluating information, preparing concise, well-organized reports, summaries and policy documents.

• Ability to learn new methods for computer aided data reporting/retrieval, new computer applications, data and word processing software and relational database systems. Demonstrated skill to extract, compile and analyze data to write clear and concise reports.

• Ability to maintain confidentiality, to work independently and exercise good judgment to identify problems and recommend reasonable course of action for problem resolution.

• Proven ability to learn and work independently with a variety of computer applications and University information systems (UCPath, Cognos, Interfolio, Ecotime, RSAS, APOL systems, etc.).

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• Occasional evenings and weekends may be required.