Job Description

Payroll Title:
Hiring Pay Scale
$49,000 - $60,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon-Fri

#123154 Assistant Academic HR Analyst (Hybrid)

Filing Deadline: Wed 5/31/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/19/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/31/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


Under supervision of the Academic and Staff HR (APHR) Sr Director, the Assistant Academic HR Analyst will provide support to the academic personnel functions in the School of Biological Sciences. The incumbent will support file preparation for all types of academic appointees, including temporary and continuing lecturers, adjuncts, faculty, professional researchers, and academic coordinators. Analyze and review all file documents for accuracy and compliance with school, campus, and system-wide guidelines. Prepare summer session and Unit 18 temporary lecturer appointment files, academic coordinator files, advise on appointment and reappointment options within the professional researcher series, and coordinate adjunct files with Salk Institute.

Assist with new hire onboarding, leave administration, and visa processing for academics. Support academic recruitment activities, including faculty, Unit 18, academic coordinator, and professional researcher searches in coordination with AP Analysts. Extract, compile, and analyze payroll/personnel data; create reports, tables, and charts, providing data analysis as needed and requested. Perform UCPath entry for all types of academics and troubleshoot as needed to facilitate timely corrections or updates. Assist in visa, appointment, and reappointment processing for postdoctoral scholars, visiting scholars, and visiting graduate students, as needed. Create and maintain position handbook, and track and monitor procedure guidelines. Provide support on special projects as needed and directed by APHR Sr. Director and perform other duties as assigned.

This position offers a hybrid work schedule.

We offer excellent benefits, staff development opportunities, and an inclusive and supportive work environment.


  • Familiarity with human resources administration. General knowledge of state and federal law as they pertain to human resources administration, with the ability to interpret policies and procedures relevant to represented and non-represented employees.

  • Ability to interpret unit agreements as well as contract negotiations, and to implement wage agreement components. Ability to communicate these issues to management and employees as required.

  • In-depth knowledge of computer environments, including a variety of standard web and business- and research-related software such as MS Office Word, PowerPoint, Outlook, Access, and Excel, Adobe products, and internet search engines. Knowledge of and ability to use Web-based applications, with the ability and willingness to increase skills as needed to meet the demands of business.

  • Ability to read and comprehend college-level material (biological/medical terminology).

  • Strong analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills. Excellent organizational, analytical and problem solving skills to independently coordinate all details of a project ensuring that all deadlines are met. Skill to organize and prioritize large volumes of material to meet established deadlines.

  • Skills to communicate effectively, both verbally and in writing. Demonstrated excellence in writing and composition skills to concisely, persuasively, and clearly produce reports, write procedures, correspondence, and documentation. Excellent proofreading skills to check accuracy, clarity, grammatical and syntactical correctness and continuity.

  • Effective interpersonal skills and the ability to interact with a diverse group of individuals, using tact, diplomacy, and sensitivity; ability to develop and maintain good working relationships with employees, faculty, managers, supervisors and campus administrators.

  • Familiarity with leave administration (e.g. FMLA, CFRA, PDL).

  • Demonstrated experience in researching and evaluating information, preparing concise, well-organized reports, summaries and policy documents.

  • Ability to learn new methods for computer aided data reporting/retrieval, new computer applications, data and word processing software and relational database systems. Demonstrated skill to extract, compile and analyze data to write clear and concise reports.

  • Ability to maintain confidentiality, to work independently and exercise good judgment to identify problems and recommend reasonable course of action for problem resolution.

  • Proven ability to learn and work independently with a variety of computer applications and University information systems (UCPath, Cognos, Interfolio, Ecotime, RSAS, APOL systems, etc.).


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $37,900 - $85,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $18.15 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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