Job Description

Payroll Title:
CLIN PROFL SVC MGR 3
Department:
NEUROSCIENCES
Salary Range
Commensurate with Experience
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#115884 Administrative Vice Chair, Neurosciences

Initial Review Date: Mon 5/9/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Special Selection Applicants: Apply by 05/09/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

IMPORTANT INSTRUCTIONS TO ALL APPLICANTS: A national search for this position is being conducted by HPG Executive Recruiting. Inquiries, nominations, and applications are invited through 5/23/2022. For full consideration, applicants must submit a current resume referencing "UCSD AdVC Neurosciences" via the HPG website at http://www.hpgi.net/

DESCRIPTION

The Administrative Vice Chair (AdVC) works under the general direction of the Department Chair and has a secondary reporting line to the Associate Dean for Business Affairs in the Office of the Dean on all matters related to finance and budget. The Neurosciences AdVC is the department's executive level business leader with demonstrated expertise applicable to university administration, with special interest in resource management in a thriving scientific and clinical environment.

The AdVC serves as a partner and lead advisor to the Chair in the strategic development, operational, and programmatic growth, and is also responsible and accountable for the operation and performance of the department. The Department of Neurosciences has more than 589 employees (over 268 academics including faculty, residents, post docs and 321 staff and other limited positions) and annual revenues of approximately $55 million comprised of $33M in research, $14M in clinical, and $9M in other activities.

The AdVC is responsible for overall leadership, performance and management of the administrative activities in the Department, including day-to-day operational business, improvement to business processes and strategic development of the department's research, clinical and education missions in conjunction with the Chair. This partnership is supported by functional area managers and guided by operational and strategic goals, service standards and directives of the School and Campus. Operational functions include but are not limited to: general department administration, financial management, academic personnel and human resources, sponsored projects administration including grants and contracts, clinical trials, space and facilities management, clinical program management in partnership with clinical leaders, program planning, and hospital liaison. The AdVC is accountable to University of California, the campus and Health Sciences for the overall business health of the Department. The AdVC represents the Chair and acts as liaison with top administration across Health Sciences, SOM, and campus, scientific investigators, government agencies and professionals in exploration and discussion of issues.

Participates with other higher-level managers to establish strategic plans and objectives. Makes decisions on operational matters and ensures achievement of objectives for a large college or operating unit with a direct impact on a major segment of the organization, or with significant multi-organizational or multi-institutional influence. Reviews and approves recommendations for operational planning and control. Erroneous decisions will have serious impact on the overall success of the department, division and/or the organization.

Key Responsibilities
* Instills strong management practices among subordinate managers in attaining fiscal goals, leading and motivating staff, process improvement, and program development.
* Develops and coordinates budgets of portfolio departments. Monitors fiscal requirements and reviews budgetary recommendations. Verifies, reconciles, and manages fiscal performance. Prepares financial analysis to optimize financial planning.
* Partners with executives, department chairs, and chiefs to develop programs and business strategies that deliver high quality, efficient, cost-effective, integrated services. Integrates clinical program with faculty practice and related departments.
* Leads quality and safety initiatives. Ensures compliance with accreditation and regulatory standards, quality guidelines, and organizational policies and procedures. Fosters an environment of continuous quality improvement.
* Provides leadership to subordinate managers in establishing goals, setting objectives, and establishing priorities. Conducts performance evaluations and facilitates professional development opportunities.
* Serves as an advisor to leaders and maintains collaborative relationships with administrative, clinical, and service departments.
* Develops strong, positive working relationships with external agencies, other academic medical centers and healthcare institutions. May engage in outreach activities and referral networks to ensure effective partnership.
* Responsibility for operational management and oversight of functions including but not limited to: general department administration, financial management, academic personnel and human resources, sponsored projects administration including, grants and contracts, clinical trials, space and facilities management, clinical program management in partnership with clinical leaders, program planning, and hospital liaison.
* Responsible for overall operation of the department or work unit, including the formulation and administration of policies and/or programs pertaining to it.
* Continuously assess the administrative structure of the organization, identifying opportunities for streamlining operations and managing growth. Identify and address critical training issues to foster continuous improvement in operations.
* Assure the development and implementation of services standards, operational and fiscal expectations, and recognition programs for all staff levels within the department, addressing measurable goals relative to awards given; responsible for developing and implementing non-monetary incentive programs consistent with resources and impact and for assuring that classification and equity are evaluated periodically and adjusted with appropriate; responsible for encouraging the development and promotion of departmental staff.
* Responsible for resolving employee/labor relation conflicts; evaluate all cases and work actively to resolve the situations as necessary. Follow up for supervisory coaching and training is identified and delegated for follow up to the Director of Staff and Faculty Affairs; responsible for working with division and department leaders to ensure that principles and guidelines for behavior among supervisors are adhered to and for following up to ensure that behavior changes occur with the resolution of problems.
* Makes decision on behalf of department or work unit, or has a central role in the process of formulating management decisions.
* Works directly and responsible for maintaining relationships with Health Sciences, School of Medicine, Clinical Enterprise, and Department leadership.
* Foster collaboration with Physician Group and medical center staff to assure effective clinical practice management and optimization of revenue opportunities for each division.
* Responsible for guiding enhancements to the Research and Clinical Programs, with the goal of improving service, generating revenue, pursuing research funding, and developing and implementing new programs, including development of the business plans, funding models, and institutional participation.
* Collaborate with the Chair, Departmental leadership and Program Directors to plan and implement strategic programs and services. Using knowledge of business practices, university policies, and Health Sciences' mission the AdVC develops solutions that bring program negotiation to closure. Such planning includes the recruitment of faculty, allocation of space and other resources, and business planning for new services.
* The AdVC is responsible for identifying effective benchmarks to guide development based on industry standards.
* Assuming that all applicable School of Medicine, University of the California San Diego, Office of the President, sponsor/donor, and regulatory agency policies and guidelines are met, the Department AdVC has the authority to: Act on the Chair's behalf regarding business application within the Department, Approve financial transactions involving funds controlled by the Department, Hire, establish, and adjust salaries of , as well as discipling and terminate staff, assign administrative space within the Department, and establish priorities and departmental policies both for and regarding the use of department administrative staff.
* Exercise UCSD Standards for leadership.
* Responsible for establishing budgeting practices/principles that encourage strategic growth, recognize and foster the development of program/center structure and fiscal independence, and meet university guidelines for effective reporting and control; responsible for finalizing and defending annual budgets for the Department establishment and implementation of productivity measures of fiscal performance parameters linked to budgets as well as the variance reporting and defense of activity not consistent with the productivity measures established; responsible for monitoring and forecasting short term and long range revenues and expenses.
* Foster effective fiscal responsibility and knowledge among Program/Center leaders, strengthening the overall fiscal performance at all levels of the organization. Service standards include continued development of system to aid effective fiscal performance.
* Prospectively and effectively resolve funding problems during salary negotiations, maintaining a positive financial status for the Department. Identify, evaluate, and justify deficits and follow up on these, including the submission of deficit reduction plans.
* Oversee operations of the Department’s contracts and grants. Ensure that Business Office staff function effectively in sponsored projects management. Develop and maintain internal controls.
* Manage relationship and communications with PIs on research portfolio management.
* Responsible for promoting activities that foster research collaboration and programs, including effective collaborative relationships with School of Medicine ORU's, VMRF and VA, and others.
* Assure development and implementation of systems for teaching metrics, evaluation methodologies, and capture of teaching effort from diverse sources.
* Collaborate with the Residency Training Director and the medical education director to assure effective implementation of regulatory directives and programmatic requirements across all divisions.

MINIMUM QUALIFICATIONS

  • Bachelor's degree in related area and eight (8+) or more years of relevant experience; or equivalent combination of education and experience.

  • Executive management experience in a complex academic and/or health care organization.

  • Advanced knowledge of health care delivery models, business and strategic planning, financial management, and organizational development.

  • Advanced ability to work collaboratively and effectively with executives, campus leadership, external agencies, and other academic medical centers and healthcare institutions.

  • Advanced ability to establish and utilize metrics to support business planning and operational improvement.

  • Advanced knowledge of capital and operating budget development and management, financial analysis, and reporting techniques.

  • Excellent verbal and written communication skills.

  • Advanced negotiation and influencing skills.

  • Advanced ability to build and maintain a climate of trust and collaboration.

  • Knowledge of research operations management.

  • Excellent leadership abilities to oversee multiple functions or departments through subordinate managers. Demonstrated management skills including developing objectives and policies, forecasting, budgeting, organizational management, and supervising.

  • Advanced knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting an payroll. Demonstrated Extensive experience in Human Resources program development, including Succession Planning and Incentive Programs. Proven skills in personnel management, affirmative action practices, and policy implementation.

  • Skills in establishing and implementing customer service standards. Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department

  • Advanced project management skills, including the capability to manage capital projects.

  • Advanced knowledge of administrative management theory and ability to translate this knowledge into practice.

  • Advanced skills in strategy development, systems planning and change management.

  • Advanced knowledge of Federal guidelines/policies regarding federally sponsored research knowledge of sponsored research administration.

  • Excellent interpersonal skills to be effective in interacting with all levels of the organization, including academics, managers, staff and students. Demonstrated leadership abilities to coach and advise faculty and other supervisors to ensure fair treatment of staff, resolution of issues, and compliance with various policies, procedures, and mandates.

  • Proven extensive experience ineffectively and accurately interpreting, developing, implementing, and enforcing various regulations and procedures. Established credibility and leadership in campus-wide community regarding integrity of policy interpretation and implementation.

  • Experience in business/financial management and new program development.

  • Advanced knowledge of hospital and ambulatory clinical practice as it relates to Neurosciences to effectively coordinate work with the medical center.

  • Demonstrated ability to negotiate and mediate complex issues to conclusion.

PREFERRED QUALIFICATIONS

  • MBA, MHA, MPH, or related advanced degree.
  • Advanced knowledge of the applicable UC policies and procedures governing academic and staff personnel, accounting, contracts and grants, purchasing, equipment and space inventory, administrative computing, and other areas related to the responsibilities of the position.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Routine travel between campus locations and the medical center will be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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