Job Description

Payroll Title:
PSYCHIATRY/Dept. Central Administration
Hiring Pay Scale
$230,300 - $285,100 / Year
La Jolla
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#129180 Administrative Vice Chair, Dept. of Psychiatry

Extended Review Date: Wed 5/1/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Special Selection Applicants: Apply by 04/25/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The UC San Diego Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

The Administrative Vice Chair (AdVC) is the senior staff member for the Department of Psychiatry. The AdVC serves as a partner to the Chair in the development as well as operational and program growth of the Department. The Department of Psychiatry has more than 1400 employees (over 950 salaried-faculty and staff employees and 450 non-salaried academic and staff) and annual revenues of approximately $125 million. The AdVC has a direct report line to the Department Chair and a secondary reporting relationship with the Associate Dean for Business Affairs, School of Medicine. The AdVC is responsible for overall leadership and management of the administrative activities in the Department, including day-to-day operational business, improvement to business processes and strategic development of the department in conjunction with the Chair. The AdVC oversees day-to-day operations of key functional areas including general department administration, financial administration, academic personnel and salary administration, human resources, sponsored projects and clinical trials administration, space and facilities management, clinical and education programs administration. The AdVC is accountable for the overall business health of the Department. The AdVC represents the Chair and acts as liaison with top administration, faculty and professionals in exploration and discussion of issues.

Participates with other higher-level managers to establish strategic plans and objectives. Makes decisions on operational matters and ensures achievement of objectives for a large college or operating unit with a direct impact on a major segment of the organization, or with significant multi-organizational or multi-institutional influence. Reviews and approves recommendations for operational planning and control. Erroneous decisions will have serious impact on the overall success of the department, division and/or the organization.


  • Twelve years of related experience, education and training, OR a Bachelor’s degree in related area plus eight years of related experience.

  • Excellent leadership abilities to oversee multiple functions or departments through subordinate managers. Demonstrated management skills including developing objectives and policies, forecasting, budgeting, organizational management, and supervising.

  • Advanced knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Demonstrated Extensive experience in Human Resources program development, including Succession Planning and Incentive Programs. Proven skills in personnel management, affirmative action practices, and policy implementation.

  • Five or more years of progressive manager or higher level leadership responsibility in health care or a clinical health sciences setting.

  • Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.

  • Skills in establishing and implementing customer service standards. Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department.

  • Strong knowledge of common organization-specific and other computer application programs.

  • Advanced project management skills, including the capability to manage capital projects.

  • Advanced knowledge of administrative management theory and proven ability to translate this knowledge into practice.

  • Advanced skills in strategy development, systems planning and change management.

  • Advanced knowledge of Federal guidelines/policies regarding federally sponsored research Knowledge of sponsored research administration.

  • Knowledge of revenue cycle management and patient billing systems from abstracting to collection/follow up activity.

  • Advanced knowledge of healthcare industry and reimbursement trends.

  • Excellent interpersonal skills to be effective in interacting with all levels of the organization, including academics, managers, staff and students.

  • Demonstrated leadership abilities to coach and advise faculty and other supervisors to ensure fair treatment of staff, resolution of issues, and compliance with various policies, procedures, and mandates.

  • Proven extensive experience in effectively and accurately interpreting, developing, implementing, and enforcing various regulations and procedures. Established credibility and leadership in campus-wide community regarding integrity of policy interpretation and implementation.

  • Experience in business/financial management and new program development.

  • Knowledge and ability to oversee and develop management information systems for a rapidly changing computerized environment

  • Advanced knowledge of hospital and ambulatory clinical practice as it relates to Psychiatry to effectively coordinate work with the medical center.

  • Experience in facilities management and in health and safety programs.

  • Demonstrated ability to negotiate and mediate complex issues to conclusion.


  • Advanced degree in Business, Health Administration or related field, and ten or more years of progressive experience. MBA, MHA, MPA or related field preferred.

  • Demonstrated experience managing large-scale enterprise systems preferred.

  • A proven track record of improving financial operations will be reviewed favorably.

  • University of California health sciences experience preferred.

  • Advanced knowledge of the applicable UC policies and procedures governing academic and staff personnel, accounting, contracts and grants, purchasing, equipment and space inventory, administrative computing, and other areas related to the responsibilities of the position.


  • Employment is subject to a criminal background check.

  • Travel between campus locations and Medical Center.

Pay Transparency Act

Annual Full Pay Range: $158,300 - $319,900 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $75.81 - $153.21

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit:
For the University of California’s Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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