Job Description

Payroll Title:
ADMIN OFCR 3
Department:
TEMPORARY EMPLOYMENT SERVICES
Hiring Pay Scale
$40 - $44.50 / hour
Worksite:
Campus
Appointment Type:
Temp
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#TP133580 Administrative Officer

Filing Deadline: Fri 1/3/2025

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

DESCRIPTION

UC San Diego’s Temporary Employment Services department is excited to announce a dynamic opportunity for an experienced administrative operations professional to lead and support the operations of a small to mid-sized department.

Position Overview

The Administrative Officer will oversee a variety of key initiatives designed to support departmental functions and strategic priorities. Responsibilities include:

Executive Support: Coordinating executive recruitments, managing senior leaders' calendars, scheduling meetings, and providing committee support.

Event Management: Planning and executing events, including managing RSVPs, creating and tracking budgets, handling logistics, and analyzing post-event data.

Strategic Projects: Supporting initiatives in areas such as resource allocation, strategic planning, constituent engagement, and project management.

Financial Oversight: Assisting with budget preparation, monitoring for discrepancies, managing contracts and purchase orders, processing reimbursements, and tracking expenses.

Office Administration: Handling general office management, resolving resource-related issues, and escalating concerns to leadership when necessary.

  • Anticipated duration: 3 months

  • Compensation: $40 - $44.50 / hour, including paid holidays and vacation/sick leave. Full-medical insurance also available.

  • Location: Hybrid/remote, remote work available 2 days per week. On-site work will be at UC San Diego’s main campus in La Jolla.

  • Work schedule: Mon - Fri, 8:30 - 5:30 PM.

QUALIFICATIONS

  • Experience coordinating various office administrative functions as well as experience in independently conceptualizing, planning, managing, and implementing the logistics of scheduling meetings and events.

  • Strong organizational and problem-solving skills with the ability to manage multiple priorities.

  • Excellent communication skills for effective collaboration with senior leadership and cross-functional teams.

  • Bachelor's degree in related area and / or equivalent experience / training.

  • Three (3) or more years of relevant experience.

SPECIAL CONDITIONS

Background check required.

Pay Transparency Act

Annual Full Pay Range: $77,000 - $139,200 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $36.88 - $66.67

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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