Job Description

Payroll Title:
ADMIN OFCR 3
Department:
MATHEMATICS
Hiring Pay Scale
$89,350 - $104,400/year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Variable, 8 hrs/day, M-F

#130317 Administrative Manager

Filing Deadline: Fri 6/21/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 6/11/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 6/21/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The UCSD Mathematics Department is a dynamic unit with 67 faculty and approximately 30+ additional non-FTEs in various instructional and research titles. These academics work on a broad range of research funded from a diverse range of federal, state and private agencies. The department is comprised of 28 career staff, and 190 Masters and Ph.D. students and 25 CSME students. All working together to generate high caliber research in a broad range of fields and provides an outstanding graduate program that attracts top-ranked students who contribute to the department’s academic reputation. The department maintains a large undergraduate course of study that prepares pure and applied majors (over 2400) in Mathematics, as well as 57 other majors across the campus, with the strong fundamental background in mathematics needed to succeed in a variety of career options. The faculty are engaged in a vigorous research program with an average of 72 active awards in many interdisciplinary areas totaling approximately $22M/Yr. and an instructional program that enrolls approximately 40,000 graduates and undergraduates per year. As the fundamental language of science, Mathematics is an essential intellectual tool required by a trained workforce to create the technological advances of the future.

Located within the Department of Mathematics, the Math Testing and Placement unit provides Math diagnostic testing for the entire UC San Diego campus.

The Math Academic Success Center (ASC) is tutoring center needed to support students enrolled in self-paced/self-study Math 2 course starting Fall 2024. The expected number of students, based on AY23-24 math placement results is 700 - 900 first year students.

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Reporting to the Faculty Director and Chief Administrative Officer, this position will oversee operations of both Math Testing and Placement (MTP) and the creation/implementation of the Academic Success Center (ASC) within the Department of Mathematics. Work direction of staff may be required. This position will have a dotted line to the VC-Educational Innovation (EI) and collaborate closely with that office as well as the Teaching and Learning Commons.

  • Occasional evenings and weekends may be required.

QUALIFICATIONS

  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Skill to compose, edit, and proofread reports, notices, and correspondence to other campus offices, and off-campus using an effective style, proper grammar, and punctuation. Ability to express verbally one’s position, plan of action, evaluation, or interpretation in a professional, concise, and courteous manner.

  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Demonstrated ability to work independently, collaboratively and confidentially in a highly computerized, high-volume, team-oriented environment, exercising good judgment, diplomacy, creativity, and initiative in the performance of job responsibilities.

  • Solid knowledge of common University-specific computer application programs. Demonstrated ability to use computer software systems for word processing, data manipulation, email, and spreadsheets.

  • Ability to use discretion and maintain confidentiality.

  • Strong skills in short-term planning, analysis, problem-solving, and customer service.

  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

  • Demonstrated understanding of the importance of ensuring an equitable, inclusive, and diverse working environment, with the ability to work as a part of a diverse and collaborative team. Demonstrated competency and commitment to equity, diversity and inclusion.

  • Ability to communicate effectively one-on-one or in group settings, taking into account differences in social, cultural, professional, and educational backgrounds.

  • Knowledge/experience in the field of diversity, equity, and inclusion, including an understanding of the historical and social context of diversity, equity, and inclusion, and of the complexities of the intersections of identities including, but not limited to, race, ethnicity, gender, religious affiliation, sexual orientation, and class background.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: $74,300 - $134,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $35.58 - $64.42

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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