Job Description

Payroll Title:
HEALTH SCIENCES ADM 1
Department:
CLINICAL TRANSLA RESEARCH INST
Hiring Pay Scale
$160,000 - $200,000 / Year
Worksite:
Hybrid Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#129805 Administrative Director ACTRI

Filing Deadline: Wed 5/29/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Special Selection Applicants: Apply by 05/29/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Altman Clinical and Translational Research Institute (ACTRI) is an NIH-funded Clinical and Translational Science Award (CTSA) institution that provides the infrastructure to support high-quality and innovative translational research. ACTRI's vision is to translate scientific discoveries into improved health by delivering education, training and infrastructure for clinical research in the San Diego area and beyond. Mike Hogarth, M.D. and Davey Smith M.D. are the principal investigators on ACTRI’s CTSA grant. The ACTRI functions under the direction of Gary S. Firestein, M.D., Director, and Senior Associate Vice Chancellor Health Sciences at UC San Diego.

The Administrative Director oversees and manages the financial and administrative operations of the robust clinical translational infrastructure and service-orientated, Altman Clinical and Translational Research Institute (ACTRI), in alignment with its mission and business goals. This includes oversight of budgets, strategic fundraising, facilities management, information technology/systems, unit priorities, faculty support services, contracts and grants, policies, marketing/communication channels and contributions to the overall strategic long-range planning of the ACTRI. Manages daily operations, allocates resources, and makes recommendations for short-term and long-term planning to leadership. The Administrative Director functions with a high degree of autonomy. The role works in collaboration with department directors and the Executive Committee to ensure ACTRI alignment with the vision of the National Health Institute (NIH) Clinical and Translational Science Awards (CTSA) mandate and School of Medicine (SOM)/Health Sciences to develop strategic, operational and business plans to fulfill the research, educational, and community outreach mission.

The Administrative Director will support a culture of process improvement through continual evaluation of processes and procedures and implements solutions to enhance the quality and effectiveness of the services and activities ACTRI provides and supports. Presents to upper administration and external stakeholders on the impact of ACTRI’s contributions and supports to the community and to translational science as a field. In partnership with the Co-PIs, the incumbent manages the overall process of the CTSA grant progress reports and renewals in addition to other grants and funding that supports ACTRI. This role will foster positive and productive relationships with both internal and external stakeholders. And will serve as liaison on short- and long-term oversight committees.

Provides leadership and direction to ACTRI. Will lead a diverse team of professional staff from a variety of fields and ensure university best practices are followed in order to support the entire employee life cycle (recruitment, selection, evaluation, and professional development). Coaches supervisors through oversight of direct reports’ professional goal-setting and benchmarking. The Administrative Director will foster a collaborative and inclusive culture that ensures principles of diversity, equity and inclusion are centered in the structural supports of ACTRI. The Administrative Director engages directly with managers and faculty within and across the departments and is a liaison for ACTRI. The incumbent aligns execution to goals, removes roadblocks, performs analysis and gathers data to facilitate decision-making, and ensures that communications and reporting are happening smoothly and consistently both internally and externally.

Key Responsibilities

  • Manages administrative operations and supervises staff. Develops, proposes and implements operational changes to meet goals and objectives. Develops analyses to evaluate impact of current and planned programs. Ensures compliance with administrative policies and procedures.

  • Prepares and administers operating budget and develops budget projections. Oversees financial management including financial planning and analysis, payroll, purchasing, and reporting. Serves as department advisor for fiscal matters. Responsible for driving and maintaining budgetary targets. Develops annual budget and submits for forecasted budget enhancements in accordance with future state needs.

  • Works in collaboration with department directors and the Executive Committee to ensure unit alignment with the vision of the National Health Institute (NIH) Clinical and Translational Science Awards (CTSA) mandate and School of Medicine (SOM)/Health Sciences to develop strategic, operational and business plans to fulfill the research, educational, and community outreach mission.

  • Manages clinical or research program budget. Reviews and develops projections for clinical revenue and productivity. Manages salary and contact renewals.

  • Participates in contracts and grants administration. Consults with principal investigators on funding issues. Resolves problems with external and university funding. In partnership with the Co-PIs, the incumbent manages the overall process of the CTSA grant progress reports and renewals.

  • Manages human resource activities including recruitment, selection, evaluation, performance management, promotion, and disciplinary action. Determines department staffing needs and implements workforce plans. Develops and implements staff training. Implements best practices to achieve diversity, equity, and inclusion performance goals.

  • Supports a culture of process improvement through continual evaluation of processes and procedures and implements solutions to enhance the quality and effectiveness of the services and activities ACTRI provides and supports.

  • Manages space allocation and renovations. Facilitates maintenance and repairs. Ensures environmental health and safety standards are maintained. Coordinates emergency response plan and workplace safety training.

MINIMUM QUALIFICATIONS

  • Bachelor's degree in business, health administration or clinical discipline and seven or more years of relevant experience; or equivalent combination of experience, education and training.

  • Demonstrated leadership and supervisory skills.

  • Thorough knowledge of financial analysis and reporting techniques, accounting, budgeting and payroll.

  • Strong interpersonal skills to effectively manage staff, collaborate, persuade and influence. Demonstrated ability to effectively negotiate.

  • Strong analytical, organizational, problem solving, and decision-making skills.

  • Demonstrated ability to develop, communicate, and implement strategic plans.

  • Demonstrated HR administration skill.

  • Demonstrated project management skills.

  • Demonstrated ability to identify, develop, and prioritize objectives.

  • Demonstrated ability to respond and adapt to new and changing situations.

  • Demonstrated understanding of change management principles.

PREFERRED QUALIFICATIONS

  • Advanced degree in relevant field of study

  • Five or more years of progressive leadership experience in clinical research operations

  • Experience administering CTSA programs

  • Project Management Professional (PMP) and demonstrated experience leading large, complex projects in a relevant setting

  • Current employee or experience within the University of California health sciences

SPECIAL CONDITIONS

  • Must be able to work various hours and locations based on business needs.
  • Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $112,100 - $216,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $53.69 - $103.69

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).


If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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