Job Description

Payroll Title:
ADMIN OFCR 3
Department:
RADIOLOGY
Salary Range
Commensurate with Experience
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#114515 Administrative Director

Extended Deadline: Thu 5/26/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position is now open to all UCSD Health System Staff and all other candidates

UCSD Layoff from Career Appointment: Apply by 02/14/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/24/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The UCSD Department of Radiology offers challenging career opportunities, cutting-edge research, and state-of-the-art clinical and translational studies services, serving patients, physicians, and researchers. The Center for Multimodal Imaging and Genetics (CMIG) and the Center for Translational Imaging and Precision Medicine (CTIPM) offer specialties such as Body Imaging, MSK Imaging Neuroradiology, Neuro-Imaging, Cardiovascular Imaging, and informatics.

The Center for Translational Imaging and Precision Medicine (CTIP) at UC San Diego is an ACR accredited outpatient and research facility whose mission is to develop next-generation technologies in medical imaging analysis, test efficacy for clinical practice, and make them available to physicians and their patients. By supporting this direct link between research and the clinic, CTIPM helps physicians access the most advanced imaging tools available to support patient care.

The Center for Multimodal Imaging and Genetics (CMIG) is a multi-disciplinary group of scientists, programmers, and support staff leading national and multinational initiatives involving collection and analysis of imaging, genetic, and behavioral data from healthy controls and patient populations. The CMIG hosts critical components of several large, multi-site initiatives, including the data analysis, Informatics, and studies such as Resource Center (DAIRC) of the Adolescent Brain Cognitive Development (ABCD), the HEALThy Child and Brain Development (HBCD), the Vietnam Tmin Study of Aging (VETSA), and a Post-Acute Sequalae of COVID (PASC) RECOVER cohort study. Managing over $16M in research funding.

Under the direction of the Director for the UCSD Center for Translational Imaging and Personalized Medicine (CTIPM) and the Center for Multimodal Imaging and Genetics (CMIG), the Administrative Director assumes primary responsibility for the business administration, strategic planning, and operations of the centers ensuring functionality as a state-of-the-art research resource for the UCSD scientific community. Incumbent reports secondarily to the Department Business Officer in the Department of Radiology for Operations and Administration and the Dean’s Office for finance. Duties include planning and managing the center’s clinical and research operation, fiscal reporting, business development, financial, clinical, and research operations, contracts and grants, faculty salary issues, academic and staff personnel management, and equipment and facilities. Serves as the principal advisor to the Director of both centers (CTIPM/CMIG) on all clinical recharge and research administrative matters. Formulates, proposes, and implements business development and management goals, policies, and procedures to meet the mission and objectives of the center. Advises the Director on matters pertaining to budget, funding, space, staffing, payroll, and other policy matters. Manages the financial resources for clinical recharge and research operations.

Implements internal controls to ensure compliance with University policies and standards, external agency requirements, and State and Federal law. Performs complex analysis of center’s finances and advises Director and DBO regarding distribution of resources. Oversee all areas of the unit’s staff personnel management: hiring, training, performance appraisals, conflict mediation, and disciplinary actions. Provides clinical planning support relative to clinic operations and patient/subject numbers. Develops, plans, organizes, directs, coordinates, and administers resources and management systems. Provides timely, integrative financial projections, across funding sources; space planning; supervision; oversees the financial side of the clinical translational operation, including insurance reimbursements; oversees communications for the centers.

Uses skills as seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to a mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

MINIMUM QUALIFICATIONS

  • Seven (7) years of related experience, education/training, OR an Bachelor’s degree in related area plus three (3) years of related experience/training.

  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Knowledge and experience with accounting principles and procedures.

  • Effective interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

  • Solid knowledge of common University-specific computer application programs.

  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

  • Demonstrated management skills including developing objectives and policies, forecasting, budgeting, organizing and supervising.

  • Knowledge of proper documentation, coding and billing procedures for faculty clinical activities.

  • Advanced leadership skills. Ability to communicate clearly and effectively in verbal and written formats providing guidance and instructions and communicating in an effective, professional and direct manner. Proven ability to communicate within the organization, outside agencies, and general public.

  • Demonstrated experience and proven knowledge of statistical reporting and mathematics using computers and software to prepare reports and budget projections.

  • Proficient with computer systems and online applications to access Medical Center and Campus networks. Advanced Excel skills. Ability to design and utilize financial management tools, spreadsheets, databases, etc. to prepare concise, accurate, and well-organized reports.

PREFERRED QUALIFICATIONS

  • Experience and background in NMR or MRI systems or related field.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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