Job Description

Payroll Title:
MEDICINE/Pulmonary, Critical Care and Sleep
Hiring Pay Scale
$16.24 - $32.07 / Hour
East Campus
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#123138 Admin Assistant / Sleep Research Lab

Filing Deadline: Thu 6/1/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/15/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/25/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Department of Medicine (DoM) is the largest department within the UCSD School of Medicine (SoM) and is responsible for fulfilling its teaching, research, and clinical missions. DoM employees approximately 500 salaried faculty, nearly 200 academic appointees, and more than 300 residents, fellows, and postdocs, supported by almost 1,000 staff members. The Chair Office functions within DoM Administration and interfaces with staff and faculty throughout the department, SoM, campus, and Health System regarding operational matters.

This position will be in the department of Pulmonary, Critical Care and Sleep Medicine (PCCSM). Most of the research done in this particular laboratory is in ICU and Sleep Research. Under supervision of Clinical Research Supervisor II, provides administrative support to the team including, Principal Investigator (PI) CoI's, and coordinators. Attends meetings and scientific discussions for current projects and manuscripts in process. Creates PowerPoint presentations, maintains meeting agenda notes, establishes research agendas and functions as a liaison with other sites to discuss research logistics. Incumbent will be responsible for maintaining calendars, processing subject reimbursements and updating confidential files. Scheduling research subjects, making daily reminder calls. Will respond to a variety of information requests and disseminate information through telephone and electronic communications. Interact professionally and courteously with faculty, division staff, hospital and clinic personnel, and campus personnel.


  • Ability to work independently, exercise judgment and follow written and oral instructions.

  • Skill to organize workload amidst shifting priorities while working under pressure to meet frequent deadlines.

  • Skill to organize and schedule meetings, functions and interviews with numerous participants and maintain electronic calendar for multiple physicians.

  • Skill to use word processing and slide making software programs (Microsoft Word, PowerPoint, preferred).

  • Proofreading and editing skills, including knowledge of correct English usage, spelling, grammar and punctuation.

  • Excellent interpersonal and communication skills to effectively interact with all levels of personnel with tact and diplomacy.

  • Ability to maintain strict confidentiality.

  • Knowledge of scientific and medical terminology.


  • Knowledge of UCSD and academic personnel systems.

  • Skill to make travel arrangements and arrange for reimbursement.


  • Employment is subject to a criminal background check and pre-employment physical.

  • Must have access to reliable transportation. Hours are variable.

Pay Transparency Act

Annual Full Pay Range: $33,900 - $66,962 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $16.24 - $32.07

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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