Job Description

Payroll Title:
Hiring Salary Range
$48,900- $62,250 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon- Fri

#114026 Academic Personnel/Human Resources Analyst

Filing Deadline: Thu 1/27/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 1/17/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/27/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


Under general supervision the AP/HR Analyst serves as consultant to the AP/HR Manager in the analysis and interpretation of academic personnel policies and procedures. Independently responsible for initiating and processing of departmental academic affairs including appointments, reviews and personnel actions, leaves, visas, separations, layoffs, recruitment, etc for all levels of academic personnel, including researchers, lecturers, Postdoctoral Scholars and Visiting Scholars. Ensures compliance with Academic Affirmative Action requirements; review, assess, and recommend revisions to existing policy and procedures; develop and formulate changes.

In collaboration with campus units and AP/HR Manager, the AP/HR Analyst designs, enhances and maintains academic personnel web systems and personnel databases. Participate in short- and long-term planning relative to academic goals and objectives of the department. Act as departmental liaison with campus Academic Personnel Services, JSOE Dean's Office, and other relevant campus organizations. Provides personnel data and management reports to AP/HR Manager as requested. Provides support on additional projects as necessary.

The incumbent also assists the AP/HR Manager on employment and recruitment issues of students and staff. Administer the payroll/personnel function for academic and staff employees. Benefits coordination, HR-related projects and initiatives; data gathering and other duties as assigned.


  • Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Demonstrated experience working with policies and procedures as they relate to personnel, benefits and payroll administration.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Ability to establish new procedures for faculty and department operations when necessary, along with skill to perform work according to established protocols.

  • Knowledge of human resources management systems and other related business software programs and systems. With fast and accurate typing and proofreading skills, demonstrated experience using computer software/systems such as Excel, Word, Powerpoint, and Gmail.

  • Knowledge of unit academic culture and educational goals of discipline(s) served. Demonstrated previous experience in the areas of academic affairs and academic personnel. Experience in higher education and an in-depth understanding of the academic process.

  • Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Excellent reading and comprehensive skills to analyze, understand and interpret complex materials and documents. Excellent writing skills to formulate and present written material in a logical and comprehensive fashion.

  • Ability to maintain confidentiality, make independent decisions, and to provide consultative services to administrative and academic personnel. Ability to work with little supervision and with initiative, including aptitude to repeat routine tasks without reminders. Proven Ability to manage a large volume of detailed work.

  • Demonstrated organization, problem solving, and communication skills. Strong demonstrated organizational skills, with the ability to prioritize daily operations and projects in order to meet rigid deadlines, ensure smooth workflow and handle multiple tasks simultaneously. Ability to communicate orally and in writing, providing information and/or instructions in a clear, concise manner. Ability to write concisely, persuasively and in summary form.

  • Outstanding verbal communication skills with the ability to interact effectively with a diverse community of faculty, staff and public using diplomacy, tact and flexibility in various circumstances.

  • Ability to locate, extract and identify important information and data; analyze, synthesize and compile data and present in a meaningful fashion and effectively. Ability to use a wide variety of resources and formats to compile material and data.

  • Ability to interpret University and INS visa, immigration and non-resident tax regulations related to employment.

  • Ability to interpret, analyze and appropriately apply complex personnel and benefit policies to assigned duties.

  • Ability to work with frequent interruptions.

  • Demonstrated ability to take initiative and work independently and effectively with minimal supervision. Demonstrated ability to perform work with attention to detail


  • Job offer is contingent on clear Background Check.

  • Occasional evenings and weekends may be required. Overtime may be required.

  • Must be able to maintain confidentiality when dealing with sensitive materials and issues.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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