Job Description

Payroll Title:
Hiring Pay Scale
$64,000 - $89,000/ Annually
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#129500 Academic Personnel Analyst

Filing Deadline: Mon 6/17/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 04/29/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/08/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


Founded in 1903, Scripps Institution of Oceanography (SIO) is one of the oldest, largest, and most important centers for marine science research, education, and public service in the world. Its preeminence in the marine sciences is reflective of its excellent programs, distinguished faculty and research scientists, and outstanding facilities. Research and education at Scripps encompasses physical, chemical, biological, geological, and geophysical studies of the oceans.

The Scripps mission is to seek, teach and communicate scientific understanding of the oceans, atmosphere, Earth, and other planets for the benefit of society and the environment.

To learn more about Scripps and the SIO Department, please refer to the webpage at


Applies professional UC Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity.

As a member of the Academic Personnel (AP) team/unit, serves as advisor to the Chair, Vice Chair and Chief Administrative Officer (CAO) of the Scripps Institution of Oceanography (SIO) Department for all matters pertaining to academic personnel in a deadline driven environment where extreme attention to detail is necessary. Manages and coordinates academic personnel services, including appointments, reappointments and personnel actions, leaves, salary administration, benefits, promotions, merits, advancements, retirements, etc. In collaboration with Senior AP Analyst, coordinates and processes faculty recruitments. Prepares appointment files and takes a lead role in managing the logistics of faculty candidate visits.


  • Knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Knowledge of regulations, policies and procedures including academic affirmative action, submission of appointment, merit, promotion, re-appointment and termination of files.

  • Experience with human resources management systems (HRMS) and other related business software programs. Experience with on-line payroll/HR systems and ability to use data processing software and relational database systems to process various personnel actions.

  • Knowledge of University procedures and regulations concerning academic personnel practices and policies including salary scales, merit cycles, range adjustments, leave accrual benefits, policies on benefits and payroll. Ability to interpret policies for employees.

  • Experience with Microsoft computer systems and related software (e.g., Microsoft Word, Outlook, PowerPoint, Excel, and UCSD systems).

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

  • Ability to interpret union agreements as well as contract negotiations, and to implement wage agreement components. Ability to communicate these issues to management and employees as required.

  • Ability to prioritize and meet tight deadlines in a high volume academic department. Ability to manage academic personnel deadlines, including ability to coordinate, guide and orchestrate academic personnel at all levels in a fashion that insures faculty confidence thereby providing for a smooth process.

  • Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Demonstrated analytical skills including the ability to read, understand and interpret complex materials and documents.

  • Demonstrated organization, problem solving, and communication skills. Demonstrated interpersonal and communication skills with ability to communicate verbally and in writing to a wide range of audiences. Excellent writing skills to formulate and present written material in a logical and comprehensive fashion.

  • Proven skill to successfully perform highly detailed work.

  • Essential to have ability to maintain absolute confidentiality in all areas of work and be able to communicate tactfully and with discretion.

  • Knowledge of unit academic culture and educational goals of discipline(s) served.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Overtime and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $61,800 - $108,000 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.60 - $51.72

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit:
For the University of California’s Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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