Job Description

Payroll Title:
Hiring Pay Scale
$52,100 - $60,000 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#127692 Academic HR Analyst 1

Extended Deadline: Fri 3/1/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 1/24/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 2/2/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


Under supervision by the Academic Personnel Manager, the Academic HR Analyst 1 is responsible for the analysis and administration of academic affairs and personnel for the Electrical and Computer Engineering (ECE) department. The incumbent is responsible for all personnel actions for assigned academic appointees.

The incumbent learns to apply professional UC Academic HR concepts, organization and/or system-wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. The Academic HR Analyst 1 receives instructions on most work assignments, and regularly consults with more senior AP HR Analysts and/or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.

The incumbent will assume overall responsibility in all matters related to appointment/reappointment files for postdocs, visiting scholars/graduate students, and other temporary faculty positions; responsible for completing employment paperwork and UCPath entries. Ensure compliance with all Academic Personnel policies and procedures, and all Union contract requirements and restrictions. Prepare all visa documentation and ensure compliance with INS regulations and restrictions. Assist Dept. AP staff with faculty review file preparation. Process and track academic leaves of absences including sabbaticals, research, and leaves with or without pay. Coordinate the processing of annual conflict of commitment forms for faculty.


  • Bachelor's degree in related area and / or equivalent experience / training.

  • Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.

  • Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.

  • Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems.

  • Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.

  • Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills.

  • Skills to communicate effectively, both verbally and in writing.


  • Background check required.

Pay Transparency Act

Annual Full Pay Range: $52,100 - $87,900 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $24.95 - $42.10

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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