Job Description

Payroll Title:
Hiring Pay Scale
$27.36 - $31.42 / Hour
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 4 hrs/day, Mon-Thur

#126334 AAASRC Administrative Assistant

Extended Deadline: Thu 5/30/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Please note that this position is a Career 50% part-time appointment

UCSD Layoff from Career Appointment: Apply by {10/31/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/10/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First review Date 11/10/23.


The African and African-American Studies Research Center (AAASRC) is an independent research unit that facilitates faculty, postgraduate, and graduate research in African, African diasporic, and African-American studies in the social sciences and humanities and to foster the comparative, cross-national, and interdisciplinary dimensions of research with a core group of leading scholars. Our further objective is to promote intercultural understanding and academic diversity on the campus of UC San Diego. In addition AAASRC oversees the undergraduate African Studies Minor. Each year, AAASRC organizes symposia and workshops that combine cutting-edge research with a community outreach component.

Serve as the administrative contact and coordinator for the African and African-American Studies Research Center (AAASRC) and the African Studies minor. Serve as the Assistant to the Center Director. Organize board meetings, lecture series, conferences, and symposia. Organize and schedule Zoom meetings. Coordinate travel & visa requirements with department administration for international scholars and visitors. Make all travel arrangements for visitors.

Prepare minutes, activity reports, CEP reports, quarterly newsletter using desktop publishing, and materials for grants, fellowships and funding-raising. Coordinate participation of undergraduate interns and volunteers in program events. Attend and assist with events. Prepare quarterly minor listings and update courses with departments. Verify catalog copy. Interface with related academic and business departments and organizations. Coordinate invoices, travel expenses, office expenses, and honorariums with department financial administration.

  • Work schedule is non-standard - afternoons and evenings - to accommodate Director's teaching schedule and after-hour events.

  • Must be able to attend evening events during lecture series, conferences, and symposia.

  • Must have reliable transportation to run errands on and off campus and to pick up visitors/speakers for AAASRC events.

  • Vacation will not be approved in preparation for and during Black History Month.


  • Experience coordinating special events such as conferences, colloquia and symposia.

  • Experience making logistical arrangements such as catering, room reservations, parking arrangements, etc. in support of such events.

  • Experience at virtual meeting platform - Zoom.

  • Excellent computing experience, preferably with a Macintosh. Proficiency with standard business applications such as word processing, email, spreadsheet, photo scanning and desktop publishing.

  • Thorough understanding of African and African American studies and multicultural research.

  • Effective interpersonal skills and the ability to work with a wide variety of people and situations including students, faculty and staff from diverse racial, cultural, ethnic and socioeconomic backgrounds.

  • Ability to communicate clearly and effectively in person, in writing and by telephone. Demonstrated excellent command of and proficient use of correct spelling, grammar and punctuation.

  • Skilled at organizing and prioritizing work to meet deadlines while working in a hectic environment with frequent interruptions.

  • Skilled in developing, implementing and maintaining data record keeping - manual and computerized. Skill in maintaining systems alphabetically, chronologically and/or by subject matter.

  • Ability to exercise good judgment and initiative.

  • Excellent attendance record.


  • Background check is required.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $39.20

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit:
For the University of California’s Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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