Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#113090 Joint Doctoral Program Graduate Coordinator

Filing Deadline: Fri 12/3/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/24/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/03/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under the general supervision of Joint-Doctoral Program (JDP) Director and HR Manager, Department of Psychiatry, the Joint-Doctoral Program Graduate Coordinator is responsible for the overall coordination and the programmatic and academic advising of new, current and prospective graduate students in the Joint-Doctoral Program in Clinical Psychology in the Department of Psychiatry at the University of California, San Diego and the Department of Psychology at San Diego State University. The Coordinator works with the Directors for the Clinical Psychology Program both at UCSD and San Diego State University and the SDSU JDP Program Coordinator to coordinate a broad range of joint doctoral student program management, graduate financial support, student advising and administration.

They process new appointments, reappointments, and all the other requests for the Joint-Doctoral Scholars. They update, maintain, and track student and postdoctoral records system and ensure compliance with pertinent policies and procedures. The incumbent of the position will also provide key support to the JDP Faculty, JDP Director, Administrative Vice Chair and Human Resources Manager and manages approximately $1,500,000 graduate fellowship, scholarship, program funds, Graduate Division Block Grants, and NIH F31 awards. In consultation with Joint Ph.D. Faculty Director, recommend allocation of grant money. Incumbent will also perform other miscellaneous duties as required.


  • Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.

  • Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.

  • Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.

  • Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.

  • Effective interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.

  • Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.

  • Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.

  • Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.


  • Knowledge of Academic Senate regulations pertaining to course approvals and curriculum changes.
  • Knowledge of UCSD rules and regulations relating to academic policies and procedures, student employment services and graduate admissions.
  • Knowledge of UCSD education requirements, policies and procedures, and affiliated departments and program requirements.
  • Knowledge of University relational databases including ISIS and StudentLink. Knowledge and skill in use of software applications including, but not limited to, word processing and email.
  • Experience in independently determining eligibility of candidate for clinical trainee status, taking into consideration candidate training, program, contract, and immigration issues and advising Faculty and Chair on appropriate course of action.
  • Experience in managing graduate fellowship and scholarship account (Block Grant from Graduate Division) and recommending allocation of grant money.
  • Experience and working knowledge in managing graduate fellowship and scholarship account and prepare budget and spreadsheet for each joint doctoral student
  • Experience in managing a broad range of joint doctoral student services functions, including program development, advising, graduate financial support, and administration; monitoring student academic progress and responsible for all academic matters
  • Knowledge of UCSD immigration policy in regards to J-1 and H-1B visas.
  • Experience counseling and advising students on matters related to the Joint Doctoral Clinical Psychology Program, curriculum and regulations related to matriculation at academic institutions.
  • Ability in advising each joint doctoral student and ensuring insurance and tuition remission are successfully and accurately administered for each Joint Doctoral student.
  • Experience interpreting, recommending, and implementing academic policies and regulations.
  • Skills and experience in analyzing and evaluating student data and academic records.
  • Skill and experience in effective one-on-one counseling, advising, and listening.


  • Employment is subject to a criminal background check.
  • Must be willing to work occasional overtime to meet established deadlines and/or manage workload during peak periods.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online