Job Description

Payroll Title:
Hiring Salary Range
$52,000 - $65,000/year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri, 8am - 4:30pm

#113056 Academic Personnel and HR Analyst

Filing Deadline: Thu 12/2/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/23/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/03/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Consistently ranked among the top graduate theatre training programs in the country, UC San Diego's Department of Theatre & Dance offers undergraduate degrees, MFA degrees in Acting, Dance, Directing, Design (Costume, Lighting, Scenic, Sound), Stage Management, and Playwriting, and a PhD in Theatre and Drama. The Theatre & Dance department also shares a close relationship with the Tony Award-winning La Jolla Playhouse, where MFA candidates are provided professional residencies.

Under the general supervision of the Chief Administrative Officer for the Department of Theatre and Dance, this position will apply professional UC academic personnel concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic personnel issues of moderate scope and complexity. Independently responsible for management of department academic affairs including appointments, subsequent reviews and personnel actions, leaves, visas, salary administration, benefits, separations, grievances, layoffs, recruitment, and Summer Session appointments for all academic titles: ladder-rank and emeriti faculty, adjuncts, lecturers and visiting scholars. Provide counsel to the Chair, faculty, and the department Chief Administrative Officer regarding complex academic personnel policies and actions.

Academic personnel policies and procedures are complex and confidential and require a high level of attention to detail and discretion. Serves as the main contact with Academic Personnel, Summer Session, and the Deans offices.


  • Demonstrated experience managing a broad scope of complex academic personnel and related functions. Ability to interpret University, campus and divisional policies, procedures and other regulations related to all aspects of academic personnel including: recruitment, merit, promotion, re-appointment, leaves, Summer Session, payroll policies, benefits, international visa policies, etc.

  • Knowledge of academic personnel management systems and other related business software programs and systems.

  • Proven knowledge and experience in the analysis and interpretation of higher institution policies, practices, and procedures (College/Campus/University preferred) for academic personnel and their application to all academic titles.

  • Knowledge of and ability to apply/interpret organization and department policies and procedures which govern academic personnel.

  • Strong analytical, organizational, problem-solving, negotiation, and decision-making skills; expertise to clarify and resolve situations and recommend action for attainable goals. Ability to formulate logical and objective conclusions from data and observations. Ability to handle highly confidential and sensitive matters discretely/diplomatically.

  • Proven knowledge implementing policies and programs in recruiting, instructional labor relations, wage and salary administration, and training. Ability to analyze, review and modify existing Chair’s office as it relates to department-wide Academic Personnel policies and procedures, or in the development of new policies to meet changing federal, state, UC and department requirements.

  • Proven interpersonal skills and ability to interact and communicate effectively with a diverse population of students, faculty, campus administrators and the general public and to articulate Department and University positions, policies and regulations to individuals and small groups.

  • Demonstrated organization, problem-solving, and communication skills.

  • Knowledge of unit academic culture and educational goals of discipline(s) served.


  • Background Check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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