Job Description

Payroll Title:
Salary Range
Commensurate with Experience
La Jolla
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#111600 Clinical, Surgical, and Fellowship Coordinator

Initial Review Date: Tue 10/19/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:,-faculty-and-staff-issued-for-2021-2022.html

UC San Diego current employees who apply by 9/28/21 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.

UCSD Layoff from Career Appointment: Apply by 9/23/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/05/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The CT Surgery Clinical, Surgical, & Fellowship Care Coordinator is responsible for providing daily referral assistance and care coordination to patients and community providers. The Care Coordinator is administratively responsible for providing efficient, personalized services to these patients in order to coordinate access to all department clinical services. Services may include: physician referral, new patient registration, multiple appointment/consultation scheduling.

This position is responsible for effectively and professionally communicating and interacting with a diverse population of patients and referring entities. Serve as the Fellowship Coordinator in support of the Director for the CT Surgery Fellowship Program. Develop and maintain extensive filing system for all patient records. Build and maintain databases and lists. Transcribe faculty correspondence and prepare other documents as requested.


  • Bachelor's Degree in related area; and/or equivalent experience/training.

  • A minimum of two (2+) or more years of relevant experience.

  • Experience and proven success in clinic medical billing practices including coding, billing systems and documentation requirements.

  • Knowledge of ambulatory care clinic practice management including patient care workflows and processes.

  • Demonstrated understanding of medical terminology and clinical knowledge of clinic practice area.


  • Four (4) years experience working in healthcare administrative support.
  • Previous experience working in a large healthcare/clinical setting.
  • Experience working with Health Insurance Companies and Community Medical Groups.
  • Experience with scheduling, registration, and authorization.
  • Epic/Cadence Experience.
  • Previous Graduate Medical Experience (GME) experience.
  • Previous Fellowship Coordinator experience.
  • Experience managing complex calendars, coordinating appointments, handling traveling arrangements, and process reimbursements of expenses.


  • Must be able to work various hours and locations based on business needs.
  • Employment is subject to a criminal background check and pre-employment physical.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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