Job Description

Payroll Title:
Hiring Salary Range
$48,900 - $62,250/year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day

#110934 Academic Personnel Analyst 2

Extended Deadline: Thu 9/30/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:

UCSD Layoff from Career Appointment: Apply by 8/5/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 8/18/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 08/20/21.


UC San Diego's Seven colleges are the foundation of the undergraduate student experience at UCSD. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements, and a student life and residential experience attuned to that philosophy. The business office of the Colleges provides financial, human resources, academic personnel and related administrative services to all six undergraduate colleges, which include the Provosts' offices, Writing/Core sequence programs, academic advising, student affairs and residence life units, as well as the Council of Provosts (COP) and International House.

The Undergraduate College System at UC San Diego is what makes it so unique. No other University in the United States organizes the undergraduate experience around a College system as comprehensive as ours. Our small colleges - each about 4,700 students - help students thrive in a welcoming community. Students have access to personalized advising, support services and leadership opportunities with all of the advantages of one of the best large, Tier 1, research institutions in the world. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements, and a student life and residential experience attuned to that philosophy. The Colleges Business Office (CBO), established in 2012provides financial, human resources, academic personnel, facilities management and related administrative services to the undergraduate colleges, which include the Provost offices, Writing/Core sequence programs, academic advising, student affairs and residence life units, UC San Diego International House, as well as the Council of Provosts (COP).

Under the general supervision of the Chief Administrative Officer for the Undergraduate Colleges Business Office (UCBO), this key position will manage and conduct the independent review and analysis of all academic personnel actions, including appointments, merits, promotions, appraisals, and administrative appointments for all faculty and teaching academic appointments, including all student academic appointments in each of the Undergraduate College Academic Programs. Provide counsel to the College Provosts, Writing Program Directors and UCBO Chief Administrative Office regarding complex academic personnel policies and actions. Manage confidential documents of academic advancement, tenure, retention, collective bargaining and grievance matters and provide analysis and recommendations. Compose and/or edit a wide variety of correspondence for signature of the Provosts, Academic Program Directors and CAO. Plan, organize and participate in development, analysis, and implementation of new policies.

Consult with individual academics. Advise the Provosts, Academic Program Directors, and CAO of any new or revised policies, and the implications of such on the programs within the Undergraduate Colleges. Make a significant contribution to the general objectives and vision of the Undergraduate Colleges.

Academic personnel policies and procedures are complex and confidential and require a high level of attention to detail and discretion. Serves as the main contact with Academic Personnel, Summer Session, Deans offices and Graduate Division for the colleges.

A successful candidate will have the ability to work in a dynamic team environment demonstrating the Undergraduate Colleges Business Office values of: INTEGRITY, STEWARDSHIP, EXCELLENCE, RESPECT, BIG PICTURE THINKING, and POSITIVE WORK ENVIRONMENT.

See: for additional information.


  • Demonstrated experience managing a broad scope of complex academic and staff personnel and related functions. Ability to interpret University, campus and divisional policies, procedures and other regulations related to all aspects of academic, staff, and student personnel including: recruitment, merit, promotion, re-appointment, leaves, Summer Session, union contracts, payroll policies, benefits, international visa policies, etc. Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Demonstrated knowledge and experience in the analysis and interpretation of higher institution policies, practices, and procedures (College/Campus/University preferred) for academic personnel and their application to all academic titles.

  • Knowledge of unit academic culture and educational goals of discipline(s) served. Knowledge of academic governance. Understanding of UCSD and UC systemwide organizational structure and communication channels.

  • Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Strong analytical, organizational, problem solving, negotiation and decision making skills; expertise to clarify and resolve situations and recommend action for attainable goals. Ability to formulate logical and objective conclusions from data and observations. Ability to handle highly confidential and sensitive matters discretely/diplomatically.

  • Demonstrated organization, problem solving, and communication skills. Demonstrated ability to independently analyze complex problems, conduct research, interpret trends, identify options, draw conclusions, develop and implement innovative solutions that meet the objectives of the colleges despite competing and changing priorities. Strong critical thinking skills to identify problems and use creativity to develop innovative solutions.

  • Proven interpersonal skills and demonstrated ability to interact and communicate effectively with a diverse population of students, faculty, campus administrators and the general public and to articulate Department and University positions, policies and regulations to individuals and small groups.

  • Thorough knowledge of federal, state and university regulations, policies and procedures in areas staff and student personnel and employment and collective bargaining agreements.

  • Demonstrated effective, high level writing skills to formulate and present written material in a logical and comprehensible manner. Excellent reading and comprehension skills to be able to understand and interpret complex material, documents and policies and recommend action.

  • Demonstrated knowledge and experience in higher education policies, practices, and procedures for academic personnel and graduate student employment.

  • Ability to plan, organize prioritize daily operations, short and long-term projects. Ability to evaluate available resources and adjust schedule and priorities to meet established deadlines and complete projects. Ability to work collaboratively with individuals and groups to incorporate ideas.

  • Ability to interpret UCSD policy and procedures and Labor Relations unions contracts when applying these to the development of internal policies and procedures.

  • Knowledge of human resources management systems and other related business software programs and systems. Demonstrated ability and knowledge of personal computer platforms and commonly used software and tools, such as Word, Access, Excel, PowerPoint, electronic mail, MS Office, and the internet to streamline and automate work for effectiveness and efficiency. Ability to quickly learn new software.

  • Proven ability to act as a change agent using initiative and creativity to develop, anticipate and administer new procedures, processes and practices that recognize consistent and constant changing work patterns.

  • Demonstrated skill at negotiating with various personalities, and effectively build networks and internal and external coalitions.

  • Proven ability to work effectively without close supervision, and recalibrate priorities to accomplish tasks in a fast-paced environment with frequently changing priorities.


  • Background Check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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