Job Description

Payroll Title:
Hiring Salary Range
$54,000 - $75,600 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#109979 HR/AP Generalist

Extended Deadline: Mon 9/27/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:

This position will remain open until filled.

UCSD Layoff from Career Appointment: Apply by 06/22/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/24/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego current employees who apply by 06/24/2021 will have priority consideration for this position. All qualified external applicants may have further consideration pending the results of the initial internal candidate review.


Founded by Nobel laureates and members of the National Academy of Sciences, our Departments of Chemistry and Biochemistry, Mathematics, and Physics have all played a central role in UC San Diego’s rapid rise to national and international prominence. Just as it was at its founding, the Division of Physical Sciences is broad in scope and inherently interdisciplinary.

Researchers within the division delve into scientific and computational issues that are of critical relevance to all facets of society. We address climate change, fabricate nanoparticles to image tumors and deliver drugs, probe the fundamental nature of matter, trace the evolution of the universe, hunt for elusive sub-atomic particles, design detection systems for toxins and explosives, to name only some of the faculty’s achievements.

Because the physical sciences are fundamental to all disciplines, including engineering, medicine and biology, we contribute to the education of most undergraduate students at UC San Diego. Our Math Testing and Placement (MTP) Office oversees math placement and testing for all incoming first-year students and supports enrollment in preparatory and introductory lower division math courses throughout the year, and we are helping to meet California’s need for qualified science teachers through the California Teach Science and Math Initiative.

The Division of Physical Sciences Student Success Center is intended to foster an inclusive, diverse, supportive environment for all undergraduate and graduate students in our 3 large departments. The Arthur C. Clarke Center for Human Imagination housed in the division bridges perspectives from the sciences, arts, humanities, engineering and medicine to provide a new theoretical framework for exploring the basis of imagination.

The Human Resources Generalist applies professional human resources, organization policies and procedures to provide guidance to supervisors and managers to resolve a variety of human resources issues of moderate scope and complexity within the Physical Sciences Dean's Office. Serve as principal consultant to Senior Management on human resources issues, includes full scope of organizational development, internal communications, policy research, and service on campus committees. Contribute to short term operations and long-range goals.

Analyze, research and develop policy, provide advice, instruction, and policy interpretation to management, staff, and student employees, and perform comprehensive HR administration on issues involving recruitments, appointments, compensation, merits/reviews, performance appraisals, classification/reclassification, benefits administration, separations/layoffs, leaves of absence, organizational changes, disciplinary actions, employee relations, and payroll. Attend all human resources briefings and disseminates relevant information. Liaise between management and campus offices such as Human Resources, Payroll Office, and EVC Academic Affairs on actions and issues. Serve as primary Timekeeper. Administer the payroll/personnel functions for faculty administrators, staff, and student employees. Responsible for department benefits administration. Provide personnel data and management reports to Assistant Dean in analysis as requested.

As a member of the Academic Personnel unit, responsible for academic and temporary academic personnel actions, including senate and non-senate appointments, merits, promotions, appraisals, and administrative appointments, ensuring policy and procedure compliance with the university. The incumbent also manages and conducts independent review and analysis of Lecturer (Unit 18 and Continuing) and Visiting Titles, and processes AP-related transactional actions including FLP/FSEP requests, APM 25 and outside activity pre-approvals, some types of academic leaves of absence, and others on an ad hoc basis.

This job description is not intended to be all inclusive. It is understood that the employee will also perform other reasonably related business duties if requested by the supervisor. Job descriptions are reviewed periodically and may be revised if deemed necessary.

Overtime may be required.

  • Please submit a cover letter for a complete application.


  • Experience with and in-depth knowledge of policies and procedures governing non-academic personnel administration (staff, graduate and undergraduate students, visiting scholars, etc.).

  • Demonstrated experience and knowledge of complex payroll and timekeeping practices and procedures, salary scales, merits, range adjustments, performance bonuses and stipends.

  • Experience monitoring leave usage, accruals and service credit. Experience with Payroll administration and timekeeping policies and procedures in a university setting.

  • Personnel generalist work experience including but not limited to: job descriptions, recruitment, reclassification/classification, salary administration, performance appraisal, employee benefits, separations and layoffs. Strong knowledge, understanding and experience coordinating and interpreting policies for all leaves of absence including, but not limited to FML, CFRA, and PDL.

  • Knowledge of professional recruitment and hiring techniques and processes and experience composing, writing and editing a variety of job descriptions for represented union positions, and non-union positions. Ability to instruct staff on various issues pertaining to personnel-related functions. Knowledge of human resources policies and programs, and how they affect other organizational policies and procedures.

  • Has working knowledge of other areas of HR. Experience and skills to work independently, including exercising good judgment, initiative, organization, discretion, negotiation, decision-making skills, tact and flexibility. Ability to be proactive in terms of assessing situations and tasks and recommending or taking action to simplify processes and/or resolve problems. Analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills.

  • Knowledge of a human resources management system (HRMS), and/or other related business software programs and systems.

  • Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments. Strong ability to write clear, well organized prose; ability to edit and proof work. Excellent communication and interpersonal skills; ability to present ideas with tact, diplomacy, good judgment, and confidentiality to high-level officers, faculty, staff and students within multiple departments. Ability to be assertive and communicate with Senior Management and multiple departments, in a firm, but respectful manner, on a variety of sensitive issues. Excellent proofreading and editing skills.

  • Demonstrated ability to handle difficult or volatile situations/individuals effectively.

  • Basic knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

  • Working knowledge of general office software, including Google apps and Microsoft Office.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

  • Demonstrated understanding of the importance of ensuring an equitable, inclusive, and diverse working environment, with the ability to work as a part of a diverse and collaborative team. Demonstrated competency and commitment to equity, diversity and inclusion.

  • Ability to communicate effectively one-on-one or in group settings, taking into account differences in social, cultural, professional, and educational backgrounds.

  • Knowledge/experience in the field of diversity, equity, and inclusion, including an understanding of the historical and social context of diversity, equity, and inclusion, and of the complexities of the intersections of identities including, but not limited to, race, ethnicity, gender, religious affiliation, sexual orientation, and class background.


  • Working knowledge of UC HR policies and procedures.

  • Experience with campus HR systems such as HireOnline, JDOnline, UCPath and Ecotime.


  • Job offer is contingent on clear Background Check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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