Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Frost Street
Appointment Type:
Appointment Percent:
RX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#107659 Research Data Coordinator

Initial Review Date: Wed 9/15/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:

UCSD Layoff from Career Appointment: Apply by 01/25/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/03/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position is funded for two to three (2-3) years and may be extended depending upon receiving additional funding.

This position will remain open until candidates have been successfully identified.


The Division of Dysmorphology and Teratology is involved in four major areas: 1) providing clinical services to patients with birth defects and developmental disabilities, 2) providing public health services in counseling patients, providers and education to the public about prenatal exposures and exposures during breastfeeding and their impact on child development and health, 3) a teaching program that includes undergraduate students, graduate students in epidemiology, medical students, and post -doctoral students, pediatrics, epidemiology, health behavior, global health, pharmacy, and other specialties; and, 4) conducting clinical research.

The Center for Better Beginnings within the Division of Dysmorphology and Teratology in the Department of Pediatrics at UCSD conducts research studies to better understand the causes, prevention and treatment of birth defects and developmental disabilities. Research programs and projects within the Division involve federal, state and industry sponsored grants and contracts totaling over $40 million. These encompass national and international studies that require complex interrelated infrastructure and shared resources both within the Division and with collaborators and subcontractors outside the Division.

Under supervision, incumbent works as a Research Data Coordinator to provide data management for a COVID-19 Vaccine in Pregnancy Study for the MotherToBaby Pregnancy Studies, at the Center for Better Beginnings. Primary duties include conducting, coordinating and auditing medical record abstraction, as well as identifying data entry, data quality and integrity problems that are relevant to the research study, and working with staff to resolve these issues. Incumbent is responsible for independently interpreting the research protocols and procedure documents, coordinating abstraction and validation of medical record review, timely review of medical records, and following up on error correction and discrepancies for clean and accurate data. Other duties include coordinating and performing data audit procedures as necessary, implementing the data monitoring plan, as well as reporting and analyzing data-entry errors as assigned.


  • Theoretical knowledge in science, such as biology, epidemiology, and/or clinical research as typically attained by a Bachelor's Degree; or equivalent combination of experience and education.

  • Exceptional organizational, problem solving skills, analytical skills, and long-range planning skills with meticulous attention to detail, and the ability to effectively prioritize workload and meet deadlines despite frequent interruptions and competing demands.

  • Proven mature and effective interpersonal communications skills including tact, diplomacy and flexibility with appropriate demeanor to maintain good working relationships with staff.

  • Demonstrated experience and proficiency with medical record abstraction and auditing of abstraction.

  • Ability to organize and implement a plan, and evaluate achievement of milestones as required.

  • Skill and ability in evaluating the quality of data submitted and preparation of summary reports.

  • High level of skill in the use of standard office and databases on Windows platforms including Microsoft Office (Word, Excel, Access, PowerPoint), and Adobe Acrobat.

  • Proven oral and written communication skills.

  • Experience and knowledge in working with medical records, medical terminology, medications and pharmaceutical terminology, and birth defects terminology.


  • Ability to analyze results of research productivity and to recommend and design methods for improving research productivity and quality.
  • Experience and ability in working with database auditing in a setting in which multiple users are accessing the database.


  • Employment is subject to a criminal background check.
  • Occasional evenings and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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