Job Description

Payroll Title:
School of Public Health
Salary Range
Commensurate with Experience
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 4-8 hrs per day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#112142 Undergraduate Diversity Training Program Assistant

Initial Review Date: Thu 1/13/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position is a contract position with the possibility of extension/career conversion.

Special Selection Applicants: Apply by 10/14/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will remain open until filled.


The new Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to health and social equity and has over 80 primary salaried faculty, 25 secondary faculty, 200+ personnel, 200 postgraduate students, and 550 undergraduate majors. The School includes activities in the Public Health disciplines of Behavioral Medicine, Biostatistics & Bioinformatics, Epidemiology, Global Health, Health Policy, Health Equity, Public Mental Health, and Environmental and Climate Health. The School administers two PhD programs (Public Health and Biostatistics), a Master of Public Health professional degree program, an MS in Biostatistics, the only Health Sciences undergraduate program (BSPH), an MAS in Leadership of Healthcare Organizations run in conjunction with UCSD Extension, and a Preventive Medicine residency program.

The School has strong collaborative research programs facilitated by Research Centers of Excellence focused on Wireless and Population Health Systems, Health Promotion and Equity, Women's Health, and Tobacco Control, and has extensive collaborations with the School of Medicine, Skaggs School of Pharmacy, Jacobs School of Engineering, the Scripps Institution of Oceanography, Moores Cancer Center, the Altman Clinical and Translational Research Institute, and with other partners across the UC San Diego campus. Partnerships with the community and health agencies are fundamental to the School. The School houses five recharge cores providing services to UCSD and external customers, and the School’s faculty and academics hold ~$125M total awarded grants and contracts.

This position is a role on the Mentorship for Advancing Diversity in Undergraduate Research (MADURA) Program, an R25 Training Grant funded by the National Institute on Aging (NIA) and housed under the School of Public Health (Prof. Steven D. Edland, Principal Investigator). Its primary objective is to increase diversity in research on Aging and Alzheimer's Disease and Related Dementias (ADRD), through a mentorship program for Latinx/Hispanic and other MSTEM underrepresented students. Goals are to increase student academic retention and success, increase applications to graduate programs in Aging/ADRD related fields, and support entry into clinical and research careers related to Aging and ADRD research or clinical services.

The Program serves 25-30 undergraduates and 20-25 faculty mentors per academic year, with students placed in faculty research labs. Students are also provided with weekly group supervision, training and support, as well as multiple professional development activities. All students must be appointed to the Program through the NIH eraCommons xTRAIN portal, and the Program must complete significant annual reporting and re-appointment processes. In addition to ongoing faculty mentor recruitment, student appointments, faculty support, content development and administrative needs, a key MADURA Evaluation Aim also requires substantial Mentor and Mentee data collection, compilation and reporting activities.

Incumbent will apply acquired skills, process, and policy knowledge to support professional health education program learners (specifically, UCSD underrepresented MSTEM undergraduates who are accepted to the MADURA training program). This includes supporting and/or coordinating teaching and learning activities that take place in weekly group training sessions, adjunct professional development events, and at Campus research placements. The incumbent will also assist with development of program curriculum, facilitating Program evaluation data collection, maintaining databases, tracking learner compliance, monitoring student tasks/work hours reported, assisting with budgetary oversight, NIH reporting and ongoing program accreditation.

The incumbent will apply acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation. As an example of specific duties, under supervision of the Program Coordinator, the incumbent will be responsible for assisting accepted students with completing the NIA appointment process and UC San Diego onboarding processes, supporting student and mentor recruitment, screening, matching and retention activities, Qualtrics survey development and associated data collection and reporting, organizing and maintaining the Program databases and administrative files, performing literature searches related to new proposal development and selection of research assessments, coordinating and implementing student professional development opportunities (including external conference and travel arrangements), providing ongoing email communication and administrative support of student trainees, and establishing and maintaining rapport with current and potential research mentors and mentees, advisors and community partners.


  • Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.

  • Basic knowledge of program administration roles and functions. Demonstrated or acquiring skills in developing and implementing administrative processes and systems.

  • Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.

  • Excellent communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner. Ability to read, speak and write fluently in English, at a college level.

  • Effective interpersonal skills. Ability to develop working relationships within department and with learners. Interpersonal skills, including tact, diplomacy, and flexibility including demonstrated experience in interacting effectively with diverse groups, such as young adults, faculty and professional and non-professional staff.

  • Strong organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars/schedules requires extremely well organized and detail oriented precision.

  • Knowledge of educational technology and systems. Ability to troubleshoot and triage related software and technology issues. Computer skills, including proficiency with Microsoft Word, Excel, PowerPoint and ability to quickly learn new software tools for administrative and research functions (e.g., Qualtrics, Canva, polling software, scheduling software, etc.)

  • Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems. Ability to complete basic calculations, accurately record and compile data, and generate associated graphics.


  • Working experience with the Latino/Hispanic or other underrepresented communities.
  • Proven public speaking and presentation skills, including planning and preparing content.
  • Ability to read, speak and write fluently in Spanish at a moderate or better proficiency level.
  • Experience with UCSD Administrative Systems, Policies and Procedures.
  • Basic knowledge of relevant UCSD and NIH policies and regulatory requirements. Basic knowledge of health professions education industry.


  • Employment is subject to a criminal background check.
  • Able and willing to primarily work on the School of Medicine Campus. Barring new Covid restrictions, this work is in person on Campus.
  • Scheduled hours to be completed between Mondays-Fridays 8 AM and 5 PM, unless otherwise arranged with supervisor. Consistent schedule is required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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