Job Description

Payroll Title:
ADMIN OFCR 2 CX
Department:
UNDERGRADUATE COLLEGES
Hiring Salary Range
$60,844 - $72,704/year
Worksite:
Hybrid Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
8 hrs/day

#118916 Undergraduate Colleges Program Analyst

Extended Deadline: Fri 10/7/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/20/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/30/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego's six colleges are the foundation of the undergraduate student experience at UCSD. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements along with a student life and residential experience attuned to that philosophy. The Colleges Business Office (CBO) provides financial, human resources, academic personnel, information technology and related administrative services to all six colleges, which include the Provosts' offices, Writing/Core sequence programs, academic advising, student affairs and residence life units, as well as the Council of Provosts (COP), and International House.

Under the supervision of the Colleges' Chief Administrative Officer (CAO), serve as the central Program Analyst for the undergraduate colleges. Manage multiple high profile public events and campus-wide logistics (Commencement, Orientation, etc..) for the Colleges. Serve as analytical resource to the CAO, researching trending issues and submitting recommendations related to College programs, student councils, facilities and more. Collect, analyze, organize, manage, present, act upon, and distribute data, and participate in projects as identified by CAO. Manage renovations and facility upgrades on behalf of the colleges, and in partnership with key College administrators. In coordination with the Fiscal Operations Manager, the College Program Analyst provides resource administration and analysis for college wide programs as well as college student activity funds for Colleges’ student councils and organizations. Incumbent will have a dotted reporting line to Fiscal Manager on fiscal matters (i.e., student activity fees, orientation). Serve as a point of contact and a resource for Colleges in response to questions related to space management and emergency preparation.

Occasional evenings and weekends may be required. Must be available to work commencement in June.

QUALIFICATIONS

  • Demonstrated experience in coordinating large successful, well-attended high-profile events. Successful experience in forming collaborative partnerships with departments and off-campus organizations in developing programs and services.

  • Demonstrated knowledge of finance, general accounting practices, business management, and fund accounting.

  • Demonstrated ability to develop and manage budgets and adapt objectives to changes in resources.

  • Knowledge of purchasing and procurement policies and procedures.

  • Proven ability to collect and analyze data, investigate, comprehend and compile financial, budgetary and program data interpreting policies and procedures and apply them to routine/complex/unique situations.

  • Knowledge and skills related to facility administration including: custodial and grounds services, safety and security standards and practices, maintenance operations, and event arrangements.

  • Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Excellent interpersonal and communication skills, including tact, diplomacy, discretion, and flexibility with diverse backgrounds.

  • Solid organizational skills and ability to multi-task with demanding timeframes. Demonstrated ability to organize and prioritize reports, daily operations, short and long-term projects while managing multiple projects with frequently changing priorities.

  • Ability to use discretion and maintain confidentiality. Proven ability to exercise tact, mature judgment, confidentiality, diplomacy and flexibility to promote and maintain positive working relationships and job effectiveness.

  • Demonstrated skill in assessing needs and developing strategies to support diversity and inclusion.

  • Working knowledge of common organization-specific and other computer application programs.

  • Demonstrated ability to view planning and operational issues in a comprehensive picture both in terms of current complexities and interactions, and in long-term consequences.

  • Demonstrated leadership and consensus-building skills.

  • Demonstrated ability to improve processes by assessing procedures, seeking information and opinions, developing and implementing changes as appropriate.

  • Ability to embrace and practice UCSD's Principles of Community including the commitment to strive to maintain a climate of fairness, cooperation and professionalism.

  • Ability to use sound judgment in responding to issues and concerns. Strong organization, problem solving, negotiation, and decision making skills. Expertise in clarifying and resolving conflict situations.

SPECIAL CONDITIONS

  • Job offer is contingent on clear Background Check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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