TP111519 - Administrative Professional III
#TP111519 Administrative Professional IIIFiling Deadline: Sun 10/3/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html
Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!
TES has multiple openings for advanced-level administrative applicants. Skill requirements vary by position. Positions pay $23 to $25 /hour, based upon skill level, experience in the field, and assignments available. Most positions are full-time, Monday through Friday between 8:00am and 5:00pm, although part-time and weekend positions are sometimes available.
Proven experience in providing high-level administrative assistance and working as a self-starter, including the ability to make decisions independently and to anticipate the needs of senior management.
Proven experience at an advanced level with the following computer software: Microsoft Word (tracking changes to memorandums, correspondences), Excel (pivot tables, sorting, filtering), Teams (communications and small workgroups), Outlook (scheduling and updating appointments, managing multiple inboxes).
Experience preparing and reconciling travel, mileage reimbursement, and other financial transactions.
Experience with conference/meeting planning and organizing.Excellent interpersonal and communication skills including tact, diplomacy, and flexibility in dealing with instructors, students, campus and off-campus contacts.
Demonstrated experience creating and adhering to budgets for events and processing financial transactions.
Demonstrated attention to precise detail and accuracy.
Strong ability to interact and communicate effectively with individuals from diverse cultural backgrounds.
Excellent basic office and clerical skills including typing, filing, and telephones.
Proven ability to work independently to manage workload priorities based on shifting deadlines and tasks.
- Experience utilizing UCSD business systems (e.g., IFIS, UC Path, MyTravel, MyEvents, MyPayments, and/or Marketplace).
Background check is required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.