Job Description

Payroll Title:
Halicioglu Data Science Institute
Hiring Pay Scale
$57,127.68 - $65,604.96 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#125664 TILOS Project/Faculty Assistant

Extended Deadline: Mon 12/11/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 9/29/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/11/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


The mission of the The Halicioglu Data Science Institute (HDSI) is to lay the groundwork for the scientific foundations of the emerging discipline of data science, develop new methods and infrastructure, and train students, faculty and industry partners to use data science in ways that will allow them to solve some of the world’s most pressing problems. HDSI has been established as an independent and innovative academic unit that works collaboratively with schools, divisions, departments, centers, students and faculty across multiple disciplines throughout the entire campus.

HDSI has 25 Faculty FTE on board, through a headcount of more than 51 faculty with split appointments in multiple departments. This highly talented data-driven ecosystem of thought leaders is only expected to grow in the coming years. HDSI is the administrative home for the undergraduate B.S. major and minor in Data Science, and three new graduate programs; Master of Data Science Online, MS in Data Science and PhD in Data Science. The undergraduate program has 1,200+ students across our major and minor programs. Our newly launched graduate programs are home to 199 MS students, 44 of which belong to our Online Master of Data Science degree, and 40 PhD students.

This position functions to service TILOS (85%) and Faculty Assistant for dept. (15%):

As Assistant to the TILOS Director, the incumbent will provide a variety of complex administrative support functions for the project. These include: service as the official point-of-contact for the project's industrial members and subcontractors, coordinating and scheduling appointments, conferences, teleconferences, meetings and services; coordinating travel arrangements and preparing travel expense reports; integrating technical and non-technical correspondence, presentation materials, reports, manuscripts and grant proposals; preparing all documentation for overseas visiting scholars, performing a wide range of duties that require tact, independent judgment, diplomacy, organizational skills, and discretion.

This position additionally provides administrative support to permanent faculty and/or U18 lecturers and their research groups in the department. They will coordinate all activities required to support faculty members (5-8 faculty) with diverse and complex activities such as: short and long range planning; administration; teaching; research; community/campus service. Responsibilities include organizing conferences, symposia, special events; preparation of reports and correspondence. The incumbent is also responsible for financial activity at a laboratory level for a variety of funding sources including purchasing. They will also independently manage high volume of international visitors and related tasks and act as a liaison between faculty and dept./campus in matters concerning academic file preparation, travel, shipping, purchasing, housing, catering, facilities, and contracts/grants.

For more information, please visit:

This is a hybrid position, consisting of three days working on campus and two days of remote work.


  1. Demonstrated experience making complex foreign and domestic travel arrangements.

  2. Demonstrated ability to independently schedule, arrange and coordinate seminars/meetings/special events with national and international scientific participants and to create/maintain effective marketing material such as flyers and newsletters.

  3. Ability to proofread and edit material for correct grammar, spelling, and punctuation Excellent math skills.

  4. Demonstrated experience with PC and/or Mac computers and experience with MS Word, PowerPoint, Excel, and computerized calendaring.

  5. Demonstrated ability to organize workload, set priorities, meet frequent deadlines, and work independently and effectively under pressure/constant interruptions.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • This is a hybrid position, consisting of three days working on campus and two days of remote work.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $39.20

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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