Job Description

Payroll Title:
Hiring Salary Range
$50,000 - $65,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#115260 Student Services Advisor 2

Extended Deadline: Thu 5/26/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 3/23/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 4/4/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


This position will perform the duties of a Student Affairs Advisor for both the Structural Engineering graduate and undergraduate program.

Graduate Program:

The Department of Structural Engineering currently offers MS and PhD degrees in Structural Engineering, Structural Health Monitoring, and Geotechnical Engineering. The incumbent is responsible for advising the Master's and PhD students, and other related recruitment events. The incumbent is responsible for monitoring and advising the Master's and PhD students on academic progress, curriculum, and policy changes that impact the SE graduate programs. The incumbent is also responsible for reviewing and processing graduate students applications for admission, working closely with the Student Affairs Manager and Admissions Committee; consults with Chair and faculty on various student affairs matters, provides input on new guidelines. In collaboration with Student Affairs Manager, manage the grad database, run queries and produces reports, make recommendations based on evaluation of data. Responsible for the scheduling of classes; assists faculty in setting up new graduate courses; works closely with the Student Affairs Manager, faculty and administration to resolve problems related to various Student Affairs issues; represents the department at meetings with other student affairs groups within the Jacob School, Academic Affairs and campus.

Undergraduate Program:

Assists with the advising, administration, management, and implementation of the department undergraduate program. Duties include: student advising, curriculum management, course administration and implementation, class scheduling, registration. Serves as one of the Advisors to the Undergraduate Affairs Committee, recommending and implementing policies, regulations and procedures affecting the undergraduate program. Assists with evaluating final degree checks and petitions.


  • Bachelor's degree in related area and / or equivalent experience / training.

  • Knowledge of advising and counseling techniques.

  • Knowledge of University processes and procedures. General education requirements, educational organizations at university levels, subject curriculum, to ensure effective interpretation of educational material and regulations. Knowledge of University and departmental policies and procedures relating to graduate and undergraduate, course scheduling, and student employment.

  • Understanding of University rules and regulations.

  • Interpersonal skills. Strong interpersonal skills, including tact, diplomacy, humor, and flexibility. Ability to deal with stressful and unpleasant situations with composure and calm. Ability to independently exercise sound and professional judgement to handle confidential and sensitive matters appropriately. Proven ability to handle confidential information/material in a discrete manner.

  • Multicultural competencies; ability to work with diverse populations. Demonstrated ability to work independently or collaboratively in a highly computerized, high volume and team-oriented environment, exercising good judgement, creativity and initiative in performance of job responsibilities.

  • Skills in service orientation, organization, active listening, and critical thinking.

  • Ability in problem identification and reasoning. Skill in analysis, development, implementation and management of academic and student programs. Ability to analyze and evaluate student data and academic records. Demonstrated effective problem solving skills. Ability to identify research and analyze complex situations, recommend solutions and determine action steps to be taken to affect resolutions.

  • Ability to multi-task; verbal and written communication skills. Excellent communications and writing skills to communicate with all levels including deans, faculty, staff, students and the public in a professional manner. Ability to write concisely, clear, professional, and persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally in a professional, concise and courteous manner while interacting with a wide variety of personnel, students, and faculty at all levels.

  • Demonstrated skill to organize time, adjust priorities, meet established deadlines while working with changing priorities and frequent interruptions. Ability to balance multiple, often conflicting priorities with deadline constraints and numerous interruptions


  • May need to work occasional overtime.

  • Background check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online