Job Description

Payroll Title:
ADMIN OFCR 2 CX
Department:
VC-EQUITY DIVERSITY INCLUSION
Hiring Salary Range
$62,000 - $71,000 /year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
8 hrs/day, Mon-Fri

#119313 Student Life Operations Specialist

Extended Deadline: Fri 1/6/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 10/17/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/02/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

A unit within the portfolio of the Vice Chancellor-Equity, Diversity & Inclusion, the Raza Resource Centro (RRC) is a supportive community space with offerings that include academic support services, mentoring/leadership development, co-and extra-curricular programming, and non-academic counseling among other things, for all UC San Diego students. The Center is not intended to be duplicative but will leverage existing resources and bring them together in a single location thus creating a sense of place and community and providing an important support system particularly for Chicanx/Latinx students on campus.

The Student Life Operations Specialist develops, plans, implements and evaluates RRC student affiliate programs, RRC student internship program, Xi Lat graduation and manages the operations for the RRC under the direction of the Associate Director of RRC and Hispanic Serving Institution (HSI) Family Programs. The Student Life Operations Specialist, who assumes direct responsibility for the RRC operations in the absence of the RRC facilities, operations and student program coordinator, oversees RRC infrastructure including maintenance. The Student Life Operations Specialist is responsible for using professional concepts and policies in the coordination, administration, management, and organization of daily operations for the RRC, providing information and guidance on a broad scope of issues. Under the direction of the RRC Associate Director, the incumbent analyzes campus wide needs around student organizations and student life to develop a programmatic response.

In conjunction with the Associate Director, the incumbent also implements long-range planning and outreach that increases constituent engagement with the RRC and is a point of contact for campus groups visits, student organization partnerships and usage of the RRC. This position works collaboratively with students, staff, faculty and community partners to create, support and maintain Latinx student programs that are reflective of the UC San Diego Principles of Community, promote safety and well-being and are consistent with University policies and regulations including on-campus late night programming. The incumbent analyzes, resolves, and handles complex operational issues by exercising judgment within defined guidelines and practices. Manages communications received in the Centro and ensures timely responses. Assesses student situations and determines appropriate action or referral. Identifies and responds to student needs for programs, services, and crisis intervention.

Develops and executes outreach activities to student organizations, academic departments, and campus groups. This position provides essential assessment and analysis of the overall educational effectiveness of both continuing and first-time programming, as well as developing learning outcomes.

In collaboration with the RRC Associate Director, the RRC Student Life Operations Specialist develops and implements collaborations to improve outcomes related to the recruitment, development, enrichment, inclusion, retention and student experience of Chicanx/Latinx students in all disciplines across the campus.

This position provides operational and logistical support for the RRC as needed, including policy and procedure development and implementation; budget monitoring for RRC programs as well as organizes the student intern selection process, training, Xi Lat graduation, and affiliate programming and support for the RRC Interns. The RRC Student Life Operations Specialist will prepare as needed, the processing of a variety of fiscal transactions including travel, payment authorizations, purchasing and other transactions.

  • Please submit cover letter for a complete application.

QUALIFICATIONS

  • Demonstrated experience developing workshops and diversity training activities for a variety of constituents. Experience developing workshops for Spanish speaking parents.

  • Bilingual. Must be fluent in English and Spanish.

  • Experience in reconcilement of ledgers, payroll reports and various accounting documents, including ability to monitor, analyze, forecast, evaluate and report on the status of expenditures.

  • Proven knowledge of supervisory and personnel management skills and strategies to provide oversight of student employees and interns, including experience with training and evaluating the performance of diverse student personnel, providing day-to-day oversight.

  • Background working with faculty, staff and students on program development on academic-related subjects including but not limited to faculty lectures, symposia and conferences.

  • Ability to use sound judgment in responding to issues and concerns. Demonstrated skill to logically analyze complex situations and data and develop clear and concise reports or recommendations. Analytical skills to recognize problems, develop potential solutions and to implement appropriate solutions. Demonstrated background in conflict resolution, crisis management and lay-counseling with appropriate referral knowledge.

  • Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Excellent bi-lingual written communication skills, including ability to compose, edit and finalize correspondence, reports, and other documentation. Demonstrated skill in communicating issues clearly and gathering information through appropriate consultation with a wide variety of constituents.

  • Ability to read and understand complex and/or detailed documents such as proposals, contracts, policies, and procedures.

  • Development, Organizational Management/Leadership, education, psychology, or related field.

  • Demonstrated administrative, leadership and organizational skills in educational setting.

  • Knowledge of UC San Diego academic environment and administrative policies and procedures preferred.

  • Background in educational program development including experience in diversity training development and facilitation, working with college level faculty, working with graduate students, working with Spanish speaking parents and families, educational background in diversity and social justice issues.

  • Experience developing and implementing community outreach activities and working with a wide variety of constituents and groups including non-profit groups, businesses, student organizations, arts groups, etc.

  • Education and/or experience equivalent to a bachelor's degree in a related field.

  • Knowledge of diversity, equity and inclusion including an understanding of the historical and social context of diversity, equity and inclusion, and of the intersections of identities including but not limited to: race, ethnicity, gender, sexual-orientation, religious, and class background, and thorough understanding of the RRC mission and intersectional identifies of Latinidad.

PREFERRED:

  • Familiarity with environment of UC San Diego or comparable academic institution and relevant issues concerning students, staff, and faculty.

  • Masters degree in Raza Studies, Ethnic Studies, Student Affairs, Student Development, Organizational Management/Leadership, education, psychology, or related field.

SPECIAL CONDITIONS

  • Background check is required for this position.

  • Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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