Job Description

Payroll Title:
Hiring Salary Range
$51,531.84 - $55,102.32 /year
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon. - Fri.

#113491 Student Employment Coordinator

Extended Deadline: Mon 1/24/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 12/16/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/07/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Department Overview:

The Computer Science and Engineering (CSE) department embodies the university's tradition of excellence as a world-class leader in computer science and engineering education and research. Ranked in the top 20 nationwide, the department is dedicated to research, education and overall excellence.

CSE has approximately 73+ faculty FTE, 20+ professional researchers, 45+ staff in career/casual titles, 300+ tutors, and 135+ TAs. There are over 1,900 undergraduate students enrolled in 3 majors, with annual enrollments of 25,000+. The department has a graduate education program with over 800 students (~300 PhD students and over 500 Master's students).

Position Overview:

Under the general supervision of the Director of Student Affairs, the incumbent manages all Personnel and Payroll processes for 900+ Tutors and Readers annually utilizing UCPath and Ecotime which includes: new employee hiring, payroll entries, funding changes, timekeeping, and separations, etc. The incumbent is also responsible for quarterly assignments and appointments of students to Tutor positions through the Instructional Assistant Data Management (IA) System. The incumbent maintains and assists in developing systems/methods for tracking student appointments, data collection and coordination of all components of their employment.

  • Cover letter required for complete application.


  • Proven ability to analyze complex pay records, personnel forms and payroll time records to initiate payments and prepare timesheets.

  • Proven experience with timekeeping and payroll reporting processes, including overtime and audit reporting.

  • Knowledge of employee benefits, FICA, retirement, general IRS regulations, etc.

  • Knowledge of employee citizenship and visa requirements, lawful permanent resident and alien authorized to work in the U.S.

  • Strong written and communication skills to interact effectively with diverse groups of people at all levels in an environment with changing priorities and deadlines using diplomacy and tact. Demonstrated skill to define complex procedures and actions.

  • Excellent organizational, analytical and problem solving skills to independently coordinate all details of a project ensuring that all deadlines are met. Skill to organize and prioritize large volumes of material.

  • Ability to learn new methods for computer aided data reporting/retrieval, new computer applications, data and word processing software and relational database systems. Skill to extract, compile and analyze data to write clear and concise reports.

  • Skill using standard computerized, networked business applications: word processing (e.g. Microsoft Word), spreadsheet (e.g. Excel), communications and scheduling (e.g. Gmail), with the willingness and ability to expand and update skills as needed.

  • Ability to work collaboratively in a highly computerized, high volume team-oriented environment by exercising good judgment, and exhibiting tact, diplomacy, creativity and initiative in performance of job responsibilities.


  • Job offer is contingent on clear Background Check.
  • Overtime and occasional evenings/weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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