DESCRIPTION

The division of Medical Education within the UCSD School of Medicine is comprised of the following major units: Admissions & Student Affairs; Undergraduate Medical Education; Graduate Medical Education; and Continuing Medical Education & Faculty Development. These units are supported by core services Business Affairs, Educational Technology, and Evaluation & Assessment. The division supports the education, training and co-curricular activities of 500 medical students, 800 residents and fellows, as well as the faculty, physician and healthcare providers at UCSD’s School of Medicine and Medical Centers.

The Admissions & Student Affairs unit, which includes Diversity & Community Partnership, has primary responsibility for creating a positive learning environment and supportive medical school community. A cornerstone of UCSD’s medical education curriculum is its’ academic communities. Each incoming medical student is assigned to one of six academic communities, an affiliation maintained their entire medical school career. Each community is led by a faculty director, in addition to faculty members who provide mentoring, counseling, and support. The goals of the academic communities are to 1) optimize advising and mentoring of medical students, 2) optimize the teaching of clinical skills, and 3) better integrate student along all four years of medical school.

The Student Affairs Officer (SAO) is a member of the School of Medicine's (SOM) Student Affairs team in the Office of Admissions & Student Affairs, Division of Medical Education, operating under the guidance of the Associate Dean for Admissions and Students Affairs (AD-ASA) and the Director of Student Affairs. Maintains relationships with internal and external organization stakeholders important to program success. Interfaces and serves as a liaison with other SOM Divisions and Departments, as needed. Represent Medical Education in campus-wide activities and serves on division and campus-wide committees.

Advising: Exercises independent judgment, active listening, and critical thinking to provide advising to over 500 new and continuing medical students. Serves as the primary advisor to student government, including revisions and oversight to student government charter, administering elections, and overseeing operations. Provides advising and guidance to student leaders, student organizations, staff, and faculty on non-sensitive, relevant divisional and university policies, and on implementing activities and workshops. Primary advisor for the Human Condition Magazine and Art Show. Independently resolves non-complex individual advising issues. Administers student organization funding. Refers students, staff, and faculty with more complex issues to the appropriate resources.

Provides oversight to the reception area in the ASA/UGME administrative suite of the Medical Education and Telemedicine building.

Communication: Coordinates school-wide communication to students, staff, and faculty regarding Student Affairs activities and events through Canvas, newsletters, and email listservs. Maintains the Canvas class calendars.

Programmatic Coordination: Provides programmatic coordination for the staff in Student Affairs and, as needed, for the staff in Diversity & Community Partnership (DCP), Admissions & Recruitment, and Undergraduate Medical Education (UGME). Collaborates with SOM leadership and analyses evaluations to determine short and long term needs and goals for the Division of Medical Education specifically in sustaining various student support programs and special events. Administer annual funding provided to support academic community enrichment programs and special events.

In collaboration with the Student Life Team, plans, coordinates, implements, and delivers major medical student programs including New Student Orientation, Match Day, Commencement, Graduating Student Awards, student wellness activities and workshops, guest speaker series, and peer mentor programs. Independently coordinates the student awards selections processes. Provides additional programmatic coordination and support to the Student Life team, as needed. Provides recommendations and suggestions for changes to existing and/or development of new activities and services.

Academic Community Support: Functions as a coordinator for the six Academic Communities (AC’s) within the School of Medicine and serves as a resource for the AC faculty directors (ACD’s). Participates as active member of the Academic Community working group to review Academic Community goals and objectives, determining the most effective means to organize and implement community activities.

MINIMUM QUALIFICATIONS

• Six (6) years of related experience, education/training, OR an Bachelor’s degree in related area plus two (2) years of related experience/training.

• Basic knowledge of advising and counseling techniques.

• Knowledge of common University-specific computer application programs.

• Knowledge of University processes and procedures.

• Understanding of University rules and regulations.

• Effective interpersonal skills.

• Strong skills in service orientation, active listening, critical thinking.

• Proven abilities in problem identification, reasoning.

• Ability to multi-task, verbal communication, written communication and organization skills.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.