Job Description

Payroll Title:
BLANK AST 3
Department:
DEVELOPMENT - HEALTH SCIENCES
Hiring Salary Range
$51,531.84 - $53,891.28/Year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#114603 Strategic Initiatives Development Assistant

Filing Deadline: Wed 6/1/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until filled.

UCSD Layoff from Career Appointment: Apply by 02/22/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/03/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.

DESCRIPTION

Under supervision of the Executive Director of Development-Strategic Initiatives, the Strategic Initiatives Development Assistant will provide administrative, fiscal, and development support for complex and confidential projects. Administrative support responsibilities include: high volume calendar support; handling a large volume of mail and email discriminately; assisting with the preparation, research and gathering of materials and information for meetings and events; drafting, editing, and proofreading correspondence, briefings and reports for senior university officials; and entering contact reports and necessary actions in database system for senior-level development officers. The incumbent will provide complex event management support for small, private lunches and dinners for high level donors as well as large scale receptions.

The Strategic Initiatives Development Assistant will also create and maintain department contracts, purchase orders, reimbursements, travel and other expense records as assigned. As requested, manage special projects of a highly confidential and sensitive nature. Interact with all levels of the organization, including campus executive administration, other offices of development throughout the campus, and Advancement. The incumbent will be responsible for independent problem solving and performing duties with high quality service, utmost courtesy and confidentiality, using a group-process approach to accomplishing work.

  • Occasional overtime may be required, including evenings and weekends as workload demands.

EQUITY, DIVERSITY, AND INCLUSION

Equity, Diversity, and Inclusion are core values at UC San Diego and Advancement is committed to a continuous process of learning and updating practices to support systemic evolution toward equity, diversity, and inclusion for our team and constituents. We foster the UC San Diego Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. UC San Diego provides resources and services so employees can develop a deeper connection to our diverse campus community. Explore more at UC San Diego Staff Associations network and Campus Community Centers.

QUALIFICATIONS

  • Experience and proven ability to function at a high administrative level in providing executive level support while representing the organization’s best interests at all times.

  • Demonstrated ability to arrange and coordinate logistics, and support meetings, community and special events.

  • Proven knowledge of accounting principles and practices for financial analysis of budgets. Experience in producing financial and expense reports, and skill to monitor financial activities and transactions for report generation.

  • Strong writing, composition, spelling and proofreading skills to compose clear, concise correspondence with strong, demonstrated knowledge of grammar, punctuation, spelling and format. Skill in editing own and others’ work. Ability to take and transcribe minutes.

  • Thorough knowledge of the techniques of donor/prospect research with the ability to extract and distill pertinent and critical information from multiple sources. Knowledge and ability to research, analyze, and compile statistical, historic and membership information and prepare accurate reports for distribution to various individuals, administrators, and groups.

  • Experience in producing gift reports from database on private support. Proven ability to utilize and maintain donor database to insure accurate and complete information on donors, gifts, and prospects with objective of retrieving up-to-the-minute information.

  • Expertise in PC based computer software. Proficient in the use of software applications necessary in administrative work, including databases to retrieve current and historical information to compile reports and briefings, spreadsheets, and graphics programs. Ability to implement new systems to increase productivity, using email, word processing, spreadsheet, and calendar applications.

  • Strong analytical skills to recognize problems, present alternatives, implement solutions and follow through to ensure effective change. Demonstrated ability to maintain confidentiality in all matters, including those relating to sensitive donor relations issues.

  • Excellent verbal communication skills to provide information clearly to a broad variety of people, both in person and on the telephone. Demonstrated competency and commitment to equity, diversity, and inclusion.

  • Effective interpersonal skills with the ability to interact in a positive manner with a diverse and demanding clientele, including major gift prospects, donors, volunteers, prominent social, business, and governmental figures, and campus administrators, using a high degree of tact, diplomacy, and discretion, with emphasis of flexibility and professionalism.

SPECIAL CONDITIONS

  • Job offer is contingent on clear Background Check.

  • Must have access to reliable transportation and a valid California Driver License.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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