Job Description

Payroll Title:
PROJECT POLICY ANL 3
Department:
Halicioglu Data Science Institute
Salary Range
Commensurate with Experience
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#115195 Special Projects and Initiatives Analyst

Extended Deadline: Wed 5/25/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 03/21/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/30/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate is identified.

DESCRIPTION

DEPARTMENT OVERVIEW:

The mission of the The Halicioglu Data Science Institute (HDSI) is to lay the groundwork for the scientific foundations of the emerging discipline of data science, develop new methods and infrastructure, and train students, faculty and industry partners to use data science in ways that will allow them to solve some of the world’s most pressing problems.

HDSI has been established as an independent and innovative academic unit that works collaboratively with schools, divisions, departments, centers, students and faculty across multiple disciplines throughout the entire campus. HDSI has 16.5 Faculty FTE on board, through a headcount of more than 34 faculty with split appointments in multiple departments. This highly talented data-driven ecosystem of thought leaders is only expected to grow in the coming years.

HDSI is the administrative home for the undergraduate B.S. major and minor in Data Science, and three new graduate programs; Master of Data Science Online, MS in Data Science and PhD in Data Science. The undergraduate program has 1,000+ students across our major and minor programs, and is expected to grow to 2,100 next year. Our newly launched graduate programs are on track to reach over 100 students within the next two years.

POSITION OVERVIEW:

The Special Projects and Initiatives Analyst provides analyses for complex budget, financial, academic, data, systems and resource projects working directly with all levels of managers. The incumbent will provide independent high-level, confidential, complex business analyses, reporting and recommendations for the Director, Chief Administrative Officer (CAO) and Department Chair on matters pertaining to strategic planning of resource management and budgetary processes related to existing and proposed programs, special project and strategic initiatives.

Additionally, s/he will perform ad hoc, analytical studies on a wide variety of policies, programs and issues which are complex in nature. Under the direction of the CAO, the incumbent will work independently and directly with cross-unit stakeholders to manage and execute special projects as assigned by leadership. These are short- and long- term strategic projects which may be highly sensitive and confidential in nature, including but not limited to: strategic and business planning and data analytics and reporting. The incumbent will also act as a liaison to subject matter experts and key stakeholders to gather requirements, conduct needs assessments, develop project plans, propose solutions, and manage special project implementation. S/he will conduct in-depth analyses and develop solutions that align with leadership priorities and business needs.

The incumbent must demonstrate a high degree of professionalism and calmness in a rapidly changing, time-pressured environment. This requires the incumbent to use discretion and have an understanding of sensitive issues, utilize independent judgment, possess strong organizational skills and the ability to be flexible as priorities demand. The incumbent maintains sensitive and confidential information in electronic and paper form, and must have the ability to extract, analyze, interpret and project the data as required.

For more information, please visit https://datascience.ucsd.edu/.

QUALIFICATIONS

  • Bachelor's degree in related area and / or equivalent experience / training.

  • Strong analytical / problem-solving skills. Experience analyzing and identifying problems, independently resolving discrepancies with ability to recommend solutions, contributing effectively to support organizational objectives. Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.

  • Skill in independently researching, compiling, organizing, interpreting and selecting data and materials from various sources. Ability to accurately interpret and implement policies and procedures and effectively communicate and disseminate information. Ability to develop clear, concise, and accurate reports and recommendations for management.

  • Proven ability to multi-task with demanding timeframes. Proven organizational, office management, project management and administration skills. Extensive organizational, analysis and decision-making skills to continually prioritize between long and short term needs, to tolerate rapid shifts in direction and competing demands and constant requests for priority changes from a variety of sources, keep track of ongoing projects and tasks simultaneously and meet multiple concurrent deadlines. Ability to oversee the scheduling of a variety of meetings and conferences for large and small groups - recognizing and making allowances for conflicting schedules.

  • Minimum of two (2) years experience providing executive level support and/or supervision. Strong experience providing a full range of high-level independent administrative support combined with proven skill to coordinate complex activities and use independent judgement to organize and prioritize office functions. Ability to anticipate the needs of management. Ability to adapt to a wide range of leadership styles. Ability to oversee the coordination of travel arrangements and events taking into consideration proper procedures and practices related to travel, purchasing and accounting.

  • Proficient knowledge of common organization- or research-specific and other computer application programs. Strong working knowledge of personal computers; ability to effectively use word processing, presentations, spreadsheets, email, calendar, internet software and applications.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Must have access to reliable transportation.

  • Overtime may be required.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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