Job Description

Payroll Title:
PROJECT POLICY ANL 3
Department:
MARINE SCIENCES DEVELOPMENT
Hiring Salary Range
$63,000 - $73,000 / Year
Worksite:
SIO
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day

#114037 SIO Development Operations Manager

Filing Deadline: Thu 1/27/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 1/19/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/27/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Operations Manager, under general direction from the Executive Director of Development, Marine Sciences (EDOD-MS) and work direction of the Director of Development, Marine Sciences, is responsible for providing high-level project management and analytical services including coordinating, analyzing, and managing strategic planning, needs assessment, and business process optimization in support of Scripps Institution of Oceanography's Development Office's core business operations.

The Operations Manager provides complex analysis to understand Scripps Development's business needs for current/future fundraising initiatives and recommends, implements business process and strategic improvements. The Operations Manager works closely with colleagues across Marine Sciences, Birch Aquarium, University Development, and Advancement on high-level projects to ensure effective and efficient strategic planning, execution, and evaluation on a wide variety of Marine Sciences Development- related priorities, programs, and projects, alerting management and proposing solutions to increase efficiency and identify opportunities to optimize the fundraising activities and overall goals. Manages a wide range of programmatic and project management of sensitive and confidential nature. The Operations Manager works within a sophisticated, highly-collaborative fundraising office that fosters relations with senior management, faculty, community leaders, alumni, donors, prospects, and university and government officials. The position requires knowledge and organizational savvy in effectively navigating across UC San Diego internal communities, as well as familiarity with external audiences such as volunteer leadership and major donors.

The Operations Manager provides decision support to the EDOD-MS. The position acts as a liaison to subject matter experts and key stakeholders across Advancement and Scripps, especially the offices of the Vice Chancellor, Marine Sciences and the Associate Vice Chancellor, University Development, to ensure effective procedures and business processes are in place to support collaboration and partnership on Scripps Development programming and operations.

  • Must have access to reliable transportation.

  • Occasional evenings and weekends may be required.

QUALIFICATIONS

  • Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. Excellent interpersonal skills including tact, diplomacy, flexibility and skills in dealing with politically sensitive situations.

  • Ability to use discretion and maintain all confidentiality.

  • Analytical / problem-solving skills. Demonstrated ability to analyze information, situations, problems, policies and procedures; ask critical questions to gather all required information; identify potential solutions; apply solutions and formulate logical and objective conclusions from data and observations; communicate conclusions to a variety of personnel at various levels.

  • Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.

  • Ability to multi-task with demanding timeframes. Demonstrated ability to organize workload and manage priorities; manage multiple projects simultaneously; be flexible to respond in stressful situations and unexpected job demands with frequent interruptions and minimal supervision.

  • Strong policy analysis techniques. Demonstrated ability to assess procedures and define requirements to streamline business process and result in productivity improvement.

  • Demonstrated knowledge of accounting principles and practices for financial analysis of budgets. Experience in producing financial and expense reports, purchasing, accounting, Skill to monitor financial activities and transactions for report generation, purchasing, travel vouchers, accounts payable, and accounts receivable.

  • Excellent written communication skills to compose reports, presentations, summaries, briefings, memos, administrative policies and procedures, and donor correspondence.

  • Knowledge of common organization- or research-specific and other computer application programs. Expert level of experience using MS Office applications especially Word, Excel, and PowerPoint. Ability to learn new and upgraded software and apply skills to current workload/project work.

  • Ability to maintain accuracy and focus with attention to detail in fast-paced, highly-collaborative environment with dynamic priorities.

  • Proven administrative ability to supervise and provide direction to staff and volunteers in accomplishing established goals and objectives and maintain office activities with respect to established procedures and guidelines.

  • Experience coordinating complex scheduling and domestic and foreign travel arrangements.

  • Knowledge of the techniques of donor/prospect research with the ability to extract and distill pertinent/critical information from multiple sources.

  • Demonstrated outstanding ability to partner with diverse staff and administrators across the university to achieve project/program objectives through consensus-building, customer service orientation, and shared ownership of outcomes.

  • Minimum of five years of experience in an operational or administrative role working in a fast-paced, collaborative environment.

SPECIAL CONDITIONS

  • Job offer is contingent upon clear background check.

  • Must possess and maintain a valid California Driver’s license.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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