Job Description

Payroll Title:
School of Public Health
Salary Range
Commensurate with Experience
La Jolla
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#120207 Shelter Administrative Manager

Filing Deadline: Fri 12/2/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/23/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/2/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position may off a hybrid work arrangement, which includes a combination of onsite in La Jolla and remote work.


The Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to creating and promoting public health innovations to advance equity, justice, and wellbeing for all and has more than 80 primary salaried faculty, 20 secondary faculty, 250+ personnel, 225 postgraduate students, and over 650 undergraduate majors. The School includes activities in the public health disciplines of biostatistics and bioinformatics, epidemiology, global health, health policy, health behavior, health equity, public mental health, environmental and climate health, and preventive medicine. The School has strong collaborative research programs facilitated by Research Centers of Excellence focused on wireless and population health systems, health promotion and equity, women's health, and tobacco control, and has extensive collaborations with the School of Medicine, Jacobs School of Engineering, the Scripps Institution of Oceanography, Moores Cancer Center, Design Lab, Qualcomm Institute, ACTRI, HDSI, Skaggs School of Pharmacy, and with other partners across the UC San Diego campus. Partnerships with the community and health agencies are fundamental to the School. The School houses five recharge cores providing services to UC San Diego and external customers. Research in the School includes ~$125M total awarded grants and contracts. The School has and administers two PhD programs (public health and biostatistics), a Master of Public Health professional degree program, a MS in Biostatistics, the only Health Sciences undergraduate program (BSPH), a Master of Applied Science in Leadership of Healthcare Organizations run in conjunction with UC San Diego Extension, and a Preventive Medicine Residency program.

The Shelter Administrative Manager will be responsible for managing multiple complex, medium to large extramurally funded projects for the Asylum Seeker Clinic, working independently on the development, execution and overall management of the project(s).

The Shelter Administrative Manager will work closely with program leadership, including the executive medical director, to manage the operations of a statewide project. The incumbent will manage the development of the new operating systems, which will be designed specifically for this project. Manage the daily operations of the project: taking charge of communication between the program and participating agencies or institutions, managing the workflow of project staff, and ensuring all project goals are met and on schedule. The position will also serve as the main contact between the project and the site contractors for the project. Participates in the preparation of grant proposals and scientific manuscripts for publications on project findings. Contributes original ideas pertaining to the planning, development, modification, and execution of research studies that build upon existing work and hypothesis generation.

Uses advanced technical expertise and program management concepts to analyze and develop state-wide training deliverables and evaluate progress towards goals and objectives. Works on highly complex program training issues, where analysis of situations requires an in-depth evaluation and understanding of program strategies and objectives. Exercises judgment in selecting methods and techniques for program development, data analysis, and progress. Serves as "lead" and subject matter expert.


  • Bachelor's degree in related area and / or equivalent experience / training.Continuing education in related field required.

  • Five (5) or more years of relevant experience.

  • Advanced knowledge of scientific area and understanding of how work may impact other areas.

  • In-depth analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.

  • Advanced verbal, written and interpersonal communication skills and presentation skills. Excellent written (using correct English grammar, spelling, and punctuation), verbal and interpersonal communication skills including tact, diplomacy, and flexibility in order to work effectively with co-workers, supervisor, investigators at other sites, study participants, local university administrators, and UCSD and regulatory personnel.

  • Advanced knowledge of organizational and governmental policies, procedures and regulations.

  • Advanced knowledge of and skill in delivering programs.

  • In depth knowledge of current community educational programs and trends.

  • Knowledge of managing a portfolio of business and management courses at the university level.

  • Skill in using business software systems in the completion of work assignments; i.e. Word, Excel, Access, PowerPoint. Advanced computer skills including knowledge of PC software applications such as Word and Excel to produce manuscripts, reports, correspondence, graphs, and spreadsheets to generate, track, and analyze required data. Demonstrated ability to navigate and utilize electronic mail systems and the internet to conduct searches, etc. Strong practical knowledge and experience in developing, implementing, and managing public health programming.

  • Advanced organizational skills to manage multiple projects simultaneously to meet objectives within prescribed timelines, budgets and other resources. Demonstrated ability to work independently, accurately with attention to detail, maintain confidentiality, and function effectively under deadline pressures to fulfill assignments on schedule. Excellent organizational skills.

  • Advanced ability to network with affiliated organizations outside of the university to advance program effectiveness.

  • Demonstrated leadership and management skills. Strong decision-making skills and ability to use independent judgment to quickly set priorities and to solve problems. Demonstrated ability to respond effectively to unexpected events and crises.

  • Flexibility to adapt to frequent changes in a large and dynamic work environment.

  • Demonstrated ability to facilitate meetings.

  • Ability to work effectively as a member of the project team.

  • Thorough knowledge of and experience with HIPAA regulations and informed consent procedures.

  • Advanced knowledge of data gathering, project design and operations.

  • Demonstrated experience in providing work direction and maintaining an efficient project team.

  • Advanced practical knowledge and experience in UCSD procedures including onboarding, hiring, and reimbursement

  • Demonstrated experience in prioritizing workload independently and giving direction to other team members.

  • Demonstrated experience in project development and coordination, strategic planning, grant writing and development. Ability to contribute important original ideas pertaining to the planning, development, modification, and execution of new research studies and ancillary studies that build on existing work.

  • Advanced practical knowledge and experience in UCSD procedures including onboarding, hiring, and reimbursement


  • Graduate degree in public health, or related field.

  • Advanced skills to conduct needs assessment and development of new presentations / courses to meet organizational needs.

  • Advanced practical knowledge and experience in the development of programmatic and/or clinical intervention related to tobacco control.


  • Occasional evenings and weekends, or university holidays may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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