Job Description

Payroll Title:
Hiring Pay Scale
$68,000 - $85,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hour shifts, Monday - Friday

#119282 Senior Personnel Admin Analyst-Hybrid/Remote

Filing Deadline: Wed 4/5/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 10/11/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/21/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will be eligible for remote work but must reside within commuting distance to the UC San Diego campus in La Jolla, CA in order to attend periodic meetings and trainings


Department of Pediatrics is one of the largest departments within the UCSD School of Medicine with comprehensive clinical programs, extensive basic science and clinical research, and diverse educational opportunities for students, residents and fellows. The internationally renowned faculty play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines, and provide diversity to meet the interests of a broad spectrum of students and scholars. More than one hundred trainees at the graduate student and postdoctoral level, as well as more than 300 professional, research and administrative staff who along with the department administrators interact closely with the faculty. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced and interested individuals to become a part of our dynamic cutting-edge research, clinical, and educational environment.

Serve as an independent, professional expert in the area of personnel administration with a specialization in research faculty, academic and staff affairs (such as but not limited to: employment matters for research staff, postdoctoral scholar administration, visa administration, student employment, visitor and volunteer appointments) for all divisions within the Department of Pediatrics. Provide leadership, planning, development, and comprehensive management of research faculty, academic & staff personnel administration including training for faculty, PIs, and division contacts.

This position will represent the Department and serve as primary liaison in these areas for internal and external units such as the Academic Resource Center (ARC), Health Human Resources (HHR), Medical Staff Administration, International Faculty & Scholar Office, Office of Postdoctoral Affairs, GEPA, Rady Children's Hospital, and the Medical Practice Foundation. Responsible for contributing to policy and procedure development as well as customer service standards. The incumbent will provide support to department officials in developing recommendations that lead to major changes in the Department related to research faculty, academic & staff personnel administration, as well as general Department academic affairs policies, procedures and practices. Will also conduct complex analysis of assigned areas.

This position will design, develop, and manage Department policies and processes related to research faculty, academics, and staff for pediatric specialties and research areas. This position will also work closely with senior leadership on new initiatives, policies, and processes in these areas.

Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Primarily deals with policies, programs and proposals which are complex in nature and diverse in scope. Develops new programs, policies or procedures in the area of personnel administration as a member of the department business office in the Department of Pediatrics.


  • Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training.

  • Knowledge of common organization- or research-specific and other computer application programs. Demonstrated computer experience to include MSWord, Excel, Access, Outlook, all in a Windows environment.

  • Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. Superior interpersonal skills to be effective in communicating and interacting with all levels of the organization (i.e., university and department), including academics, managers, staff and students; ability to establish and maintain cooperative working relationships; and the skill to establish rapport and gain the trust of others.

  • Excellent analytical / problem-solving skills. Experience with solving complex administrative and academic issues while making recommendations for improvement.

  • Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals/analyses.

  • Strong policy analysis techniques. Demonstrated ability to independently analyze internal and external systems in order to recommend, support, and implement new and improved processes.

  • Proficiency in facilitating the new appointment process for faculty, researchers, post-doctoral and visiting scholars including the ability to train staff on the academic process.

  • Proven experience with academic personnel and academic affirmative action policies and procedures with central offices.

  • Demonstrated skill and ability to compose correspondence and department policies, procedure summaries, reports and training materials.

  • Ability to independently interpret and analyze, propose solutions and apply them to non-recurring or precedent-setting situations.


  • Master's degree in a related area preferred.
  • Knowledge of UC policies and procedures related to academic personnel.
  • Knowledge of School of Medicine faculty salary scales and compensation plan.


  • Employment is subject to a criminal background check.
  • Must be willing to work occasional overtime as needed for deadlines.
  • Must be able to attend occasional meetings on evenings & weekends.
  • Must be willing and able to travel.
  • Must have access to reliable transportation.

Pay Transparency Act

Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $25.67 - $53.45

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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