Job Description

Payroll Title:
Hiring Pay Scale
$64,500 - $107,652 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hour shifts, Monday - Friday

#120353 Senior Fund Manager - Remote

Extended Deadline: Tue 6/6/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 12/05/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/14/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Candidates hired into this position may have the ability to work remotely.


Uses skills as a subject matter expert in post award research administration to independently manage research awards and transactions related to contract and grant management, and maintain contract and grant records in compliance with institutional research sponsor policies. Under minimal supervision, the incumbent performs full award administration, and analytical and strategic reporting for a multi-PI proposal portfolio. This position requires exceptional customer service skills.

Assignments include multiple PI's, department recharge centers, multiple funding sources, multiple institutions, and multiple sites. Manages research awards of diverse scope where analysis of data requires thorough understanding of complex regulations and requirements. Completes and approves transactions for signature by manager or other authorized institutional official.

Comprehensive post award management includes using strong analytical skills for allocation and expense monitoring, understanding of agency-specific requirements, detailed and timely reporting, and advisement to faculty. All post award transactions will be supported by this position. At least 75% of the Fund Management responsibilities will include, but are not limited to:

* Multi-project grants of complex contracts.
* Classified agencies (example: Department of Defense).
* Significant volume of sub-awards (example: 25 in a project).
* Significant recharges based on billing activities.
* Training grants.
* International desk.

Additionally, the fund manger will be required to manage, analyze and report on a multitude of non-research funds including gifts and endowments, faculty discretionary funds, startup support, Rady IDF funds and other faculty-controlled funds.


  • Bachelor’s Degree and/or equivalent sponsored research financial management experience. Demonstrated knowledge of scientific terminology.

  • Three (3+) or more years of relevant experience.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Ability to evaluate RFP and RFA language of sponsors to diplomatically advise investigators of sponsor requirements.

  • Proven efficiency and accuracy in the preparation grant budgets of all types.

  • Demonstrated understanding of the grant proposal process from inception to completion.Familiarity with federal, state, and private agency contract and grant regulations.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage significant volume of transactions. Skill in prioritizing a high volume workload to ensure priorities and other deadlines are met.Demonstrated ability to work in pressure situations to meet deadlines and accommodate interruptions.

  • Competence with all transaction functions including purchasing, account reconciliation, accounts payable and receivable systems, and eCERT.

  • Ability to perform complex financial analysis and customized reporting. Ability to provide comprehensive and effective post award reporting, working directly with faculty tomanage funding per sponsor requirements.

  • Ability to analyze expenditures, recognize trends and support budget justifications consistent with agency requirements.

  • Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Experience in budget preparation using automated spreadsheet systems. Must be an early adopter of UCSD Coeus Proposal Development system.

  • Proficient skill in using a variety of computer systems, including spreadsheet, database,word-processing, and Internet systems. Must have expertise with MS Office: Excel, Access, Word, and PowerPoint, as well as other grant writing automated systems. Skill in math and accurate accounting practices. Must be adept with fiscal tools. Skill in setting up and maintaining accurate filing systems.

  • Ability to deliver consistently high levels of customer service at all times, and develop successful relationships with both CMM and non-CMM faculty and support staff.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Proven extramural research proposal preparation with emphasis on NIH and other Health Sciences related funders. Expertise in the preparation of all sponsors and funding mechanisms.

  • Ability to independently interpret and implement appropriate UCSD and agency policies, procedures, and guidelines.

  • Familiarity with Department and Central office staff, student, and laboratory contacts involved in the preparation of proposals.

  • Subject matter expert in fund management.

  • Demonstrated proficiency in complex fund management with minimal supervision.


  • Knowledge of the Personnel Payroll System (PPS) policies and procedures.
  • Competent with UCSD information systems that promote excellent fund management.
  • Experience with UCSD online and web-based accounting systems (IFIS, FinancialLink, etc.)
  • Five (5) years of relevant experience.


  • Employment is subject to a criminal background check.
  • Occasional evening, weekends and overtime may be required.

Pay Transparency Act

Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $25.67 - $53.45

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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