Job Description

Payroll Title:
School of Public Health
Hiring Pay Scale
$73,000 - $105,000 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hour shifts, Monday - Friday

#126339 Senior Fund Manager RA3- Hybrid/Remote/In-Person

Filing Deadline: Tue 12/12/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 11/01/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/13/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position can be fully remote, in-person, or hybrid (remote and in-person). The on-site location is 9500 Gilman Drive, San Diego, CA 92093.


The Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to creating and promoting public health innovations to advance equity, justice, and wellbeing for all. The School focuses on health, diversity, inclusion, and social equity in everything we do. We believe this starts in the workplace, where we actively strive to ensure a sense of belonging for everyone and honor the idea that through our differences, we are better together. In working to fulfill that vision, we are comprised of more than 125 primary appointed faculty and academics, 200 staff members, and 25 secondary appointed faculty and provide mentorship and instruction to 700+ BSPH undergraduate major students and 225+ postgraduate students across six degree programs as well as a clinical residency. We conduct research and instruction in public health disciplines such as Biostatistics and Bioinformatics, Climate & Environmental Health, Community Health Services & Preventive Medicine, Epidemiology, Global Health, Health Behavior, Health Equity & Justice, Health Policy, Public Mental Health & Substance Use, and Technology & Precision Health, totaling ~$125M in grants and contracts and house five research service cores. We engage in research and teaching collaborations across the University and the community at-large. Partnerships with the community and with health agencies are fundamental to the School.

Under the general supervision of the Fiscal Operations Supervisor, the Senior Research Administrator 3 Fund Manager will use advanced grants, contracts, gift, institutional, and other fund source concepts and knowledge to manage sponsored project pre- and post-award and other funds of a complex and diverse portfolio funded by a variety of sponsors which may include but are not limited to NIH, HRSA, DOD, NSF, state, foundation, institutional allocation & self-supporting, philanthropy, and industry. Uses skills as a subject matter expert in pre and post award research administration to independently prepare and manage research proposals, awards and transactions related to contract and grant management, and maintain contract and grant records in compliance with institutional research sponsor policies. Under minimal supervision, the incumbent performs full proposal development, administration, and analytical and strategic reporting for a multi-PI portfolio. This position requires exceptional customer service skills.

Comprehensive post award management includes using strong analytical skills for allocation and expense monitoring, understanding of agency-specific requirements, detailed and timely reporting, and advisement to PIs and program directors. Responsibilities include management for: complex contracts and grants to include training grants; agreements to include Clinical Services, Lab Services, Government, and Consulting; and sub award management (incoming and outgoing) to include international subs.


  • Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Demonstrated ability to evaluate RFP and RFA language of sponsors to diplomatically advise investigators of sponsor requirements. Proven efficiency and accuracy in the preparation of grant budgets of all types. Demonstrated understanding of the grant proposal process from inception to completion. Familiarity with federal, state, and private agency contract and grant regulations.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage a significant volume of transactions. Skill in prioritizing a high volume workload to ensure priorities and other deadlines are met. Demonstrated ability to work in pressure situations to meet deadlines and accommodate interruptions. Ability to maintain flexibility to redirect efforts when priorities change. Competence with all transaction functions including purchasing, account reconciliation, accounts payable and receivable systems, and eCERT.

  • Ability to perform complex financial analysis and customized reporting. Ability to provide comprehensive and effective post-award reporting working directly with faculty tomanage funding per sponsor requirements. Ability to analyze expenditures, recognize trends, and support budget justifications consistent with agency requirements.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports. Demonstrated high proficiency with Excel including pivots, filtering, and advanced formulae.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Ability to anticipate and fulfill customer needs, autonomy, and initiative. Demonstrated problem-solving and organizational skills, with a demonstrated ability to exercise discretion to solve problems. The employee must be trustworthy and ethical and exhibit a high degree of integrity. Strong communication skills, both verbally and in writing. Excellent interpersonal skills with a demonstrated ability to develop and maintain effective, productive, and cooperative professional relationships with employees at all levels of the organization and work collaboratively with individuals and groups to incorporate their ideas and adapt to their needs. Demonstrated professional, clear, and tactful written communication with a high level of grammar, punctuation, and formatting accuracy.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal, and reporting principles.

  • Demonstrated advanced experience at an academic institution with extramural research proposal preparation and post-award management with an emphasis on National Institutes of Health (NIH) and other biomedical related funding agencies, including awards with multiple subawards, international subawards, training grants, and/or program project / center grants, etc

  • Ability to independently interpret and implement appropriate UCSD and agency policies, procedures, and guidelines.

  • Demonstrated proficiency in complex fund management with minimal supervision.


  • Five (5) years of relevant experience.

  • Experience with self-supporting unit and/or education program funding and fiscal management.

  • Experience with university health sciences or SOM faculty compensation.

  • Experience with UC San Diego payroll system UCPath

  • Experience with UC San Diego accounting systems.


Employment is subject to a criminal background check.Occasional evening, weekends and overtime may be required.

Pay Transparency Act

Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $25.67 - $53.45

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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