Job Description

Payroll Title:
FINANCIAL ANL 3
Department:
Medicine /Cardiovascular
Salary Range
Commensurate with Experience
Worksite:
La Jolla Medical Center
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#120200 Senior Financial Analyst

Filing Deadline: Mon 11/28/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health System Staff Only

UCSD Layoff from Career Appointment: Apply by 11/22/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/25/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Department of Medicine (DOM) is the largest department within the UC San Diego School of Medicine (SOM) and is responsible for fulfilling its teaching, research, and clinical missions. DOM employs approximately 500 salaried faculty, nearly 200 academic appointees, and more than 300 residents, fellows, and postdocs, supported by almost 1,000 staff members.

Under the oversight of the Clinical Trials Manager and under the direction of the Division Administrator/ Director of Research/ Clinical Trials and as member of the DOM Business Office, the incumbent will serve as the Fiscal Manager for Clinical Trials and Contracts in the division of Cardiology. The Fiscal Analyst will serves as departmental lead and the trainer for the clinical trials operations within the Department of Medicine - Cardiology.The incumbent is responsible for fiscal and operational oversight of divisional portfolios, including all Clinical Trials Administration (OCTA) and Office of Contracts and Grants (OCGA) initiated clinical trials with private, for-profit firms, and other federal, state, or regional agencies.

Responsible for managing the planning, implementation, and tracking of the clinical trials fiscal and operational processes for the assigned entity. The incumbent oversees the contract development processes, invoicing structures, fiscal management, expenditure approval, cost transfers, reporting, and analysis for all divisional PI and industry initiated clinical trials portfolios. Will participate in contract negotiations, developing written agreements/ contracts, and monitoring implementation. Will provide fiscal advice, assistance and guidance to faculty and department support staff and ensure compliance with UCSD and governmental rules, regulations and policies of fund they manage.
Develops strategies for deployment and allocation of resources, fiscal coordination, management of budgets, and oversight of each of these tasks to ensure goals and objectives of each project are met in a timely manner; ensures expenditures are in line with financial strategies in collaboration with the Principal Investigators (PIs) and unit/ site directors and fiscal managers/ coordinators. Will be responsible for performing in several operational and financial applications which are vital to the operation of the Clinical Trials portfolios in the department.

Performs payroll source funding solutions for faculty and staff, will lead and work in cooperation with the Contract and Grant Officers, Sponsored Project and Business Office Fiscal Managers, General Accounting and other central personnel team members as needed. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Contacts are both internal and external to the department.

MINIMUM QUALIFICATIONS

  • Seven years of related experience, education/training, OR an Bachelor’s degree in related area plus three years of related experience/training.

  • Ability to independently gather required information to organize, and perform financial analysis assignments. Demonstrated ability to effectively and efficiently manage, with limited direction and oversight, the daily operations of a large, complex center comprised of specialized funding sources responsible for numerous organizational missions.

  • Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Excellent mathematical skills. Excellent computer skills and working experience with computer software programs such as MS Office.

  • Ability to adapt to changing priorities. Ability to multi-task. Ability to function effectively under pressure and cope with a variety of personalities with limited oversight and supervision. Experience under direction with crisis situations and proven ability to facilitate and resolve interpersonal conflicts.

  • Proven ability to effectively present information verbally and in writing in a clear and concise manner. Demonstrated ability to clearly and concisely convey technical information, both written and verbal, to a broad audience. Experienced with Microsoft Word, PowerPoint, and Outlook. Experienced in documenting results of reporting procedures, requirements, and reports, in a highly organized fashion both with internal collaborators and external stakeholders with minimal review and oversight.

  • Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Ability to interact effectively and tactfully with individuals and groups at varying levels of authority. Thorough experience in academics or industry setting negotiating subjects of legal, analytics, audit, and/or financial significance.

  • Thorough knowledge of finance policies, practices, and systems. Thorough knowledge of grants, budgeting and reporting techniques.

  • Ability to function as a member of a team. Ability to build relationships and mentor junior staff. Acts as a positive and contributing team player with strong professional commitment. Ability to create and maintain a climate of collaboration and trust.

  • Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Knowledge of Clinical Trials concepts.

  • Strong demonstrated experience in leading planning meetings, decision-making and contributing important original ideas pertaining to the development of research funding proposals and research grants.

  • Demonstrated skills in employee supervision and HR administration.

PREFERRED QUALIFICATIONS

  • Experience with Oracle Financial Cloud, Kuali and/or UCPath.

  • Knowledge of University policies and procedures relating to contract and grants, and accounting.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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