Job Description

Payroll Title:
FAC MGT SPEC 3
Department:
ACADEMIC AFFAIRS
Hiring Salary Range
$80,000 - $90,000 /year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day

#114960 Senior Facilities Project Analyst

Extended Deadline: Fri 7/8/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 03/10/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/21/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 03/21/22.

DESCRIPTION

Academic Affairs is the largest of the vice chancellor areas at UC San Diego. Led by the Executive Vice Chancellor (EVC), it is comprised of seven academic divisions and schools, seven undergraduate colleges, the University Libraries and University Extension. The vice chancellor area also includes academic support units, as well as the units under the purview of the Vice Chancellor Student Affairs and Vice Chancellor Equity, Diversity & Inclusion. Academic Affairs annually manages expenditures in excess of $1.5B, 4.0M ASF of space and employs over 13,500 academic, staff and research employees. The Office of the EVC is responsible for policy and procedure communication and implementation, resource administration, training and guidance, and program development for administrators, faculty, and staff within the EVC areas.

Uses skills as a seasoned, experienced professional and implements and coordinates building management procedures and space planning activities. Implements and makes recommendations for new and revised procedures. Oversees various space and facilities-related operational activities. Has general knowledge about several operational functions.

Under supervision of the Director of Space and Capital Planning for EVC Resource Administration, serve as the Senior Project Analyst liaison with capital program management and facilities management. Responsible for the monitoring and oversight of a strategic plan to maximize the space allocation effectiveness, building maintenance, renovations, new construction, safety and security, furniture and equipment purchasing, inventory of space, occupancy and facilities for all the Academic Affairs groups including seven academic divisions and schools, seven undergraduate colleges, the University Libraries and Division of Extended Studies. Work with principal investigators, laboratory, and administrative staff to ensure needs, cost estimates, timelines, and feasibility are met within budget.

Duties will also include opportunities to provide input for long-range planning initiatives affecting campus offices and provide recommendations to leadership on project and operational issues. Composes and edits correspondence and designs and prepares management reports for the senior staff of the EVC Academic Affairs (EVCAA) office. The scope of the capital and space planning manages expenditures in excess of $750M which includes over 4.0M assignable square feet distributed among 80 units and includes wet and dry research laboratory, classrooms, instructional laboratories, and office and assembly type spaces.

QUALIFICATIONS

  • Thorough knowledge in the areas of building space planning, codes, capacity, security, fire safety, organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

  • Working knowledge of educational facility planning, space planning, utilization, and capital funding mechanisms.

  • Ability to manage all details of large, complex construction projects and moves.

  • Knowledge of the campus construction process including bid, award, change orders, establishment of plant accounts, and the procurement of outside design and construction consultants.

  • Knowledge of architectural or engineering concepts.

  • Working knowledge of practices and procedures of safety and emergency preparedness.

  • Ability to understand basic contractual documents and terminology.

  • Ability to understand building blueprints, building specifications, and topographical maps.

  • Strong demonstrated skill in using computerized database systems and other software for analysis.

  • Effective interpersonal and communication skills. Strong, oral communication skills for effective presentations.

  • Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents. Proven ability to research information and prepare concise, well organized reports and summaries.

  • Ability to use online computerized systems for business processes such as purchase order submission and approval, facility maintenance requests, and fund management and monitoring.

  • Ability to focus on both the conceptual and quantitative aspects of projects.

  • Analytical skills to recognize problems, develop potential solutions, implement appropriate solutions, and evaluate results or progress.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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