Senior Director, Financial & Business Operations - 118563
#118563 Senior Director, Financial & Business OperationsInitial Review Date: Tue 9/27/2022
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UCSD Layoff from Career Appointment: Apply by 09/02/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/27/2022 Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego Real Estate seeks to recruit and retain the best and the brightest and to create a challenging and dynamic environment where we learn, grow and have a significant impact on the future transformation of one of the country’s top public universities. We recognize the strength in upholding a vibrant and diverse workplace culture and strive to enable our employees, who are our greatest asset, to reach their fullest potential.
UC San Diego believes in investing in our talent, and we dedicate ourselves every day to cultivating a positive, team-oriented environment where every voice is heard. We encourage our employees to boldly take on new challenges, constantly surpass the status quo and demonstrate a strong entrepreneurial spirit.
Real Estate (RE) provides real estate services for the UC San Diego campus investment portfolio of University owned and leased property valued in excess of $1.2 billion. The RE department is responsible for negotiating and implementing public/private partnership development projects, property acquisitions and dispositions, on-campus leasing to third parties including retail and research tenants, and off-campus leasing as landlord and as tenant. RE is a comprehensive real estate organization whose objectives are to complete real estate transactions on time, within budget, and to the satisfaction of its clients and as a fiduciary for The Regents. The office comprises functional units that include leasing as landlord and as tenant, licenses, fiscal management and administrative services, property acquisitions and dispositions, public-private partnership development and asset management.
The Senior Director, Financial & Business Operations, serves as a key member of the Real Estate Department and provides direct support to the Executive Director, Real Estate on a wide range of assignments. In addition, this position functions as the department business officer responsible for oversight and implementation of department administrative duties, financial management and complex forecasting of the real estate portfolio assets, budget preparation and monitoring, cost management, contract tracking, project and transaction fund management, reporting and regulatory compliance.
Proactively designs and oversees implementation of efficient and fiscally prudent financial management practices and standard operating procedures to ensure accurate and timely preparation of department and real estate portfolio budgets, financial projections, and cost accounting reporting. Directs the preparation and tracking of department consulting contracts. Oversees the administrative operations of the Real Estate Department, which includes landlord responsibilities for the more than 50 contracted vendors operating across the university campus. Supervises the department financial and administrative staff and student interns. Incumbent acts as an information resource to internal and external campus departments, which includes regular interaction with senior management and executive leaders.
Leverages advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Provides strategic guidance on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results. Contacts are both internal and external to the department at all levels, including Office of the President
Demonstrates well-informed and sound judgment in selecting methods and techniques for obtaining solutions. Serving as chief budget and finance liaison for Real Estate Department, the Senior Director develops, interprets, and implements financial concepts for real estate financial planning, annual resource allocations, operating forecasts, and funding models with a high degree of autonomy. Provides strategic analysis and direction for the development of presentations, audit and compliance reports, and internal real estate controls that are shared with university leadership, including Office of the President and The Regents.
Develops short- and long-term business strategies, goals and objectives, implementation strategies affecting all major operations within Real Estate based on organizational and campus objectives. Assists the Executive Director, Real Estate in formulation and implementation of division strategic plans. Oversees all activities of the real estate financial analyst staff, including department resource allocations, fiscal and budget policies, protocols, and methods.
Develops and maintains advanced financial/operational models to be used as the key management tool for the entire real estate asset portfolio valued in excess of $1 billion to the UC San Diego Campus.
Extensive knowledge of financial policies, practices and systems; budgeting and reporting techniques; fund accounting; human resource planning; accounting and bookkeeping. Advanced skill in applying organization and management theories, cost and budget analysis in order to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively, and ability to prepare accurate financial reports in various formats.
Strong ability to effectively communicate verbally and in writing. Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner. Excellent communication skills; ability to write and prepare clear and concise reports, presentations, and correspondence; ability to interact effectively with diverse levels of personnel over the telephone, computer and in person.
Demonstrated negotiation skills. Advanced Knowledge of real estate transaction terminology and processes, contract management, fund accounting, basic real estate project budgeting and forecasting, Excel spreadsheet creation and maintenance. Independently understand, analyze and interpret complex written material, financial data and computer-generated information and effectively communicate results of analyses.
Effective interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with diverse populations. In depth ability to use organizational skills to multi-task in a high-volume environment. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Demonstrated outstanding oral and written communication skills to communicate with a diverse population using diplomacy, flexibility and tact.
Demonstrated skill in communicating issues clearly and gathering information through appropriate consultation with a wide variety of constituents. Ability to work with others across campus units, and strong research skills to recognize information that is important to the task at hand. Ability to accurately interpret and implement policies and procedures and effectively communicate and disseminate information. Solid record of accomplishment in developing innovative solutions for a wide range of issues.
Excellent performance management and supervisory skills including: delegation and reassignment of tasks, monitoring production and quality of work, setting performance standards, identify training and development needs for staff, assessing individual capabilities and workloads, and conducting performance evaluations. Strong knowledge of personnel practices and policies, i.e., affirmative action, interviewing and selection processes, supervision, benefits, corrective action, evaluation, etc.
Client services oriented; good listening, critical thinking and analytical skills. Advanced skills including active listening, critical thinking, persuasiveness, advising and counseling skills. Demonstrated experience in developing excellent working relationships through excellent communication and team building skills.
Ability to multi-task. Ability to learn and quickly understand complex processes and procedures, prioritize heavy workload, meet deadlines and cope with peak workload periods. Perform well independently with a minimum of direct supervision in unstructured situations, and apply creativity and originality in effective problem solving.
Ability to evaluate processes to establish and maintain appropriate accountability structures and strong internal control elements.
Demonstrated effective interpersonal skills to interact with diverse individuals and groups. Understanding of the diversity and inclusivity goals of the Department and Campus with the skills and abilities to contribute toward meeting and exceeding those goals.
- Job offer is contingent upon satisfactory clearance based on Background Check results.
- Occasional evenings and weekends may be required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
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