Job Description

Payroll Title:
Hiring Pay Scale
$67,000 - $95,000 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday- Friday

#125023 Senior Contracts & Grants Officer - Hybrid/Remote

Filing Deadline: Wed 12/20/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 09/11/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 09/20/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite in La Jolla and remote.


UC San Diego Health Sciences is a top-ranking, future-oriented organization. VC Health Sciences academic enterprise is comprised of the School of Medicine, the Skaggs School of Pharmacy and Pharmaceutical Sciences, and the Herbert Wertheim School of Public Health and Human Longevity Science. These three professional schools, with a combined operating budget of $2 billion, are responsible for fulfilling the teaching, research, and clinical missions of the University of California, San Diego. The Health Sciences Sponsored Project Pre-Award Office (HS SPPO) is responsible for reviewing and submitting approximately 2,000 proposals and/or progress reports per year to the National Institutes of Health (NIH).

HS SPPO is committed to actively promoting our Principles of Community and continually advancing equity, diversity, and inclusion within all levels of our organization. In line with the goals of UC San Diego’s Strategic Plan for Inclusive Excellence supporting a diverse faculty, staff, and student body and fostering a positive and welcoming climate where all are valued.

Under the general supervision of the Interim Director (HS SPPO), the HS SPPO Senior Grant Analyst is responsible for performing varying levels of full-scope review and complex analysis of Health Sciences pre-award research grants for the National Institutes of Health. The incumbent independently reviews proposals to ensure the proper commitment of University resources and to ensure compliance with UC, VC Health Sciences, and sponsoring agency policies and regulations. The HS SPPO Senior Grant Analyst will serve as a subject matter expert and resource to faculty and staff regarding proposal compliance, preparation, and submission and is responsible for the proposal process management. In collaboration with the Interim Director, the incumbent will develop, implement, and co-teach training curriculum for VC faculty, staff, and administrators, as well as maintain the HS SPPO Training Resource Library.

The Sponsored Projects Grant Analyst will be independently responsible for a variety of projects and communications related to HS SPPO. Under the direction of the Interim Director, the incumbent will research, analyze, approve, and provide recommendations for non-NIH Health Sciences proposals while working in conjunction with the Central Office of Contract and Grants (OCGA). In addition, this position will provide full-scope pre-award fellowship proposal services for a variety of sponsoring agencies to fellows, faculty, and staff in all HS departments and functional areas.


  • Seven years of related experience, education/training, OR a Bachelor’s degree in related area plus three years of related experience/training.

  • Demonstrated knowledge and ability to analyze funding solicitations in relation to receipt of University support from extramural sources.

  • Proven knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Strong experience with research funding mechanisms.

  • Knowledge of policy distinctions between gifts, grants, and contract mechanisms for support of University programs. Ability to interpret the varying objectives and needs of the Investigator and Sponsor in order to advise on the appropriate support mechanisms.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, conflict of commitment, foreign involvement/collaboration, biosafety, etc.

  • Demonstrated ability to independently resolve potential conflicts with extramural sponsors, as well as with University faculty/ researchers and administrative staff.

  • Ability in financial analysis and budget; effective written communication and ability to draft formal correspondence; and to research, interpret, and develop written policies and procedures.

  • Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.

  • Technical and business process proficiency in the Microsoft 365 suite of productivity applications such as Word, Excel, PowerPoint, Project, Outlook, Visio, and others as required. Skill and practical experience utilizing enterprise systems such as research administration or financial systems.

  • Experience and skill using workload management, document management and workload tracking systems and dashboards to effectively manage a large volume of transactions at various stages and of various types.

  • Demonstrated ability to adapt, implement, provide input into, and evaluate new procedures, systems and processes.


  • Experience with all types of NIH award mechanisms, including grants, subawards, cooperative agreements, other transaction agreements. Demonstrated knowledge of NIH federal sponsor regulations, including OMB Circulars, NIH Grants Policy Statement, and cost-accounting standards.

  • Knowledge of University policies and procedures and ability to interpret said policy for others.

  • Basic ability to read, analyze terms and understand conditions of legal agreements.


  • Employment is subject to a criminal background check.

  • Ability to work various hours during peak deadline periods.

Pay Transparency Act

Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $25.67 - $53.45

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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