Job Description

Payroll Title:
Hiring Salary Range
$68,000 - $79,000 /year
Torrey Pines Center North
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day

#117154 Senior Contract & Grant Officer (Hybrid)

Extended Deadline: Wed 12/7/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 06/24/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 07/05/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research federal and non-federal proposals, pre-award 'just-in-time' requirements, and maintains contract and grant records in compliance with institutional research and sponsor policies. Is responsible for reviewing, modifying, and submitting proposals prepared by Principal Investigators from Health Sciences and General Campus and submitting to a wide variety and volume of sponsors. The position engages with the broadest cross-section of the UC San Diego research community, is deadline-driven and makes sound judgement under significant pressure, with large volume of activity.

The position incorporates a diverse scope of responsibilities where analysis of data requires thorough understanding of complex regulations, policies and administrative requirements. Completes and approves transactions subject to the delegated signature authority assigned to the position for extramural sponsored research proposals. Provides guidance and expertise on complex proposals that may involve multiple investigators and / or multiple sub awards. Ensure the proper commitment of University resources, verify adequate proposal pricing, coordinate compliance with aspects of special review (Human Subjects, Animal Subjects, Conflict of Interest, etc.), and address conformity with both University and sponsoring agency regulations. Review pre-award document terms and conditions of moderate complexity and risk for acceptability/compliance with University policies. Analyze problems, formulate options, and coordinate resolution of post award and policy related issues. Act as liaison between the University and the sponsoring agencies.

The Office of Contract & Grant Administration at University of California, San Diego, is committed to actively promoting our Principles of Community and continually advancing equity, diversity, and inclusion within all levels of our organization. In line with the goals of UC San Diego’s Strategic Plan for Inclusive Excellence supporting a diverse faculty, staff, and student body and fostering a positive and welcome climate where all are valued, we strongly encourage candidates from underrepresented communities to apply.

This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard schedule, and/or the ability to work off-site.


  • Bachelor’s degree or higher with focus in fields such as life sciences, physical sciences, technology, engineering, contract law, intellectual property law, public administration, or political science and four years related research administration experience or combined equivalent.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Demonstrated knowledge of university research policies, procedures, organization, and structure.

  • Proven knowledge and experience in drafting correspondence, moderately complex award language, and agreement modifications. Ability to independently resolve potential conflicts with extramural sponsors, as well as with University faculty/researchers and administrative staff. Demonstrated ability to work with detail and assist in the preparation and review of a large volume of moderately complex documents rapidly and accurately.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Strong ability to work with detail and assist in the preparation and review of a large volume of moderately complex documents rapidly and accurately. Ability to prioritize heavy workload, meet deadlines, cope with peak workload periods and apply creativity and originality in time-sensitive problem solving situations.

  • Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proficiency in the Microsoft suite of productivity applications such as Word, Excel, PowerPoint, Outlook and Visio. Demonstrated ability to compile, review, and analyze information/data, and recommend alternatives, when performing moderately complex problem resolution.

  • Knowledge and proven ability to perform review of complex funding/contract solicitations including Requests for Proposals (RFPs) and to analyze and negotiate complex, moderate-risk terms and conditions of resulting awards/contracts in relation to receipt of University funding from extramural sponsors. Ability to analyze, interpret, and comprehend conditions of award/legal agreements of moderate complexity and risk and recognize impact of potential problems and formulate subsequent resolutions.

  • Strong comprehension skills consistent with the ability to understand information contained in complex requisitions, technical specifications, purchase contracts, business reports, etc., and be able to relate it to applicable policies and procedures.

  • Demonstrated ability to independently resolve potential conflicts with extramural sponsors, as well as with University faculty/researchers and administrative staff.

  • Demonstrated ability to research, interpret, and develop written policies and procedures.

  • Excellent/effective oral and written communication skills, including ability to construct complex legal language as well as persuasive correspondence to convey information in a clear, organized, and concise manner. Ability to diplomatically, clearly, and accurately express substance and nuance in both oral and written communication. Excellent customer service/interpersonal skills including diplomacy, tact, and patience when interacting with all individuals both internal and external to the University.

  • Willingness and ability to abide by the UC San Diego Principles of Community to foster the best possible working and learning environment, strive to maintain a climate of fairness, cooperation, and professionalism.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Occasional evenings and weekends may be required.

  • U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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